Academic & Career Services

Education Credential File

Attention Teacher Candidates
Beginning August 15, 2014 we will transition Credential Files to Electronic status
  • Current files will be transitioned at the time the file is accessed
  • Files established after August 15, 2014 will be created electronically
Credential Mailings:
  • All credential mailings will be sent electronically*
  • When making your requests be sure and obtain a current email address for the School District.  School and Administrators’ Name will still be required
*Exception:  If School District does not have an email address a paper copy can be mailed – you will need to provide all necessary mailing data

Education Credential Files

Education Credential files are maintained by the Academic & Career Services office in order to assist teacher education students with their job search. A complete file contains your data sheet, transcript, 3 to 6 letters of recommendation, and a copy of your teaching certificate is optional. Stop by Academic & Career Services (MSAB 140) or call 308-865-8501 if you have questions.

If your file was established prior to August 2010 then it will be maintained for 15 years (unless it is updated with new Release/Waiver Form then it is only maintained for 7 years. Files established August 2010 or after will be maintained for 7 years. If there is no activity for that period of time then it will be destroyed. Any mailing or update to the file will reset the clock and the file will be maintained for the designated number of years from the date of the activity.

Please see tabs for specific instructions.

Complete Instructions for Establishing a Credential File

Other information: Nebraska Department of Education

Click here to to pay $25.00:

Please fill out the following forms - your file is not complete until all forms are completed.

Step 1

Complete Option 1 or 2
Option 1 (emailed to our office) Education Credentials Data Sheet
Option 2 (printable only - must be mailed or faxed to our office) Education Credentials Data Sheet

Step 2

Sign and send us your Release & Waiver form (required)

Step 3

Request your References and hand out Reference Form (to be used only for UNK credential files) Minimum of 3/Maximum of 6

Step 4

Request your UNK Transcript (and any other transcripts that may be pertinent to your degree) Be sure to request other University/College transcripts as well.

Optional: You may include a copy of your Teaching Certificate
Optional: Emailed version of a credential is available for an extra fee of $10.00 - in addition to activation fee.

Request notification of current documents on file by using the Credential Updating Request Form.  You will receive a list of current references, last dated transcripts and an Educational Credential Data Sheet.  Should you need to update any forms in your file, use the forms below to do so.

Please fill out the following forms - your file is not completed until all forms are complete. 

Complete Option 1 or 2
a) Option 1
(emailed to our office) Education Credentials Data Sheet
Option 2
(printable only - must be mailed or faxed to our office) Education Credentials Data Sheet

b) Release & Waiver Form (required with signature)

c) Letter of Reference Form (to be used only for UNK credential files) Minimum of 3/Maximum of 6

d) Transcript Request (Be sure to request other University/College transcripts as well)
Optional: You may include a copy of your Teaching Certificate

e) Credential Reference Removal Form (only if you are removing references)

When you are ready to mail your file, use one of the two choices below in requesting and paying for your file.$45.00 for 7 mailings (Alumni Use Only)
$25.00 for 5 mailings (Newly established files - within one year of
graduation)

Choose one of the online payment options below:  (Once activated you do not need to send the payment form unless paying for additional mailings)

PLEASE EMAIL OR FAX COPY OF RECEIPT YOU RECEIVE FOLLOWING YOUR PAYMENT
a) Newly Established Candidate Request
b) Alumni Request

Click here to make payment:

Complete Option 1 or 2
a) Option 1
(emailed to our office) Education Credentials Data Sheet
Option 2
(printable only - must be mailed or faxed to our office) Education Credentials Data Sheet

b) Release & Waiver Form (required with signature)

c) Letter of Reference Form (to be used only for UNK credential files) Minimum of 3/Maximum of 6

d) Transcript Request (Be sure to request other University/College transcripts as well)
Optional: You may include a copy of your Teaching Certificate

e) Credential Reference Removal Form (only if you are removing references)