CLSS is the web-based course scheduling process for UNK. CLSS allows department chairs to plan and update their courses in compliance with institutional scheduling rules that are built into the software. Departments have access to tools for visualizing class distribution throughout the day, adding courses into valid meeting times and publishing course offerings to MyBLUE. The CLSS process routes new courses and changes to existing course through the approval process by using workflow to alert Deans, E-campus and the Finance Office of changes and additions to the course offerings.
Use your UNK Username and password to log into the CLSS system.
Various help videos and other help materials can be found on the CourseLeaf website by selecting the help icon found in the upper right hand corner.
Instructional information specific to UNK is available on this site and will be updated regularly.
If you have questions about schedule production or making changes to the existing class schedule, contact the Registrar’s Office at 308-865-8527.
Approve
An Action that can be taken by an end user in workflow to send an approval item to the next step in the workflow.
Approver
A user who is part of the workflow and has the capability to edit, rollback, or approve a change from the approve page.
Build Phase
Class schedule is available to be built in CLSS. University policies apply. All changes are submitted at once to the College Dean for validation before processing by the Registrar’s Office.
CAT
CourseLeaf Catalog. Update, manage and publish the catalog.
CIM
CourseLeaf Curriculum Inventory Management. Edit, manage and approve courses and programs.
CLSS
CourseLeaf Section Scheduler. Plan, edit, validate and publish class schedule.
Edit Phase
Class schedule is available for edit. University policies apply. All edits are submitted at once to the college Dean for validation before processing by the Registrar’s Office.
Export
Allows the user to export the schedule information in CLSS to a PDF or excel document.
Framer
Allows the user to view multiple terms of offerings for a department in a comparison view. Offerings can be scheduled through the framer for current and future instances by selecting the green “add section” button that appears when moving the mouse over the appropriate course.
Instance
An instance is a specific term. Instances are displayed in three groups by academic year.
Publish Phase
Class schedule is available to students. Individual changes to the class schedule trigger workflow to various approvers. Changes do not appear in the class schedule until the entire approval process is completed.
Rollback
An action that can be taken by an end user in workflow to send a change back to a previous point in the workflow. Rollback does not invalidate any changes that have been made. This action reassigns access to a previous step in the workflow.
Scheduling Units
Academic departments
SIS
Student Information System – MyBLUE
Workflow
A standardized sequence of steps that CourseLeaf content may follow for approval. As the content progresses through each step in the workflow, it can be reviewed by the approver.
Validate
A check of the department’s class schedule against a set of scheduling rules defined for by university policy. Once the class schedule meets all of the scheduling rules, CLSS will allow the schedule to move to the next approver.
Visualize
The ability to see scheduled offerings in a weekly schedule view. The “heat map” shows darker areas to indicate a concentration of offerings scheduled at a particular time. Lightly shaded areas indicate fewer offerings are scheduled.
Additional CLSS information is available by accessing the following links.
BUILD (Design Mode Plan Phase) Bulk of changes made at this time - Department maps out all courses for upcoming term. Add/delete classes and sections, adjust meeting patterns, rooms and instructors; plan around other department schedules. Dean’s Office verifies and confirms all room requests and sets room assignments.
EDIT (Refine Mode Plan Phase) Period for adjustment - Departments fine tune the offerings to include anything that might have been overlooked. Dean’s Office verifies and confirms all room adjustments and finalizes room assignments.
PUBLISH – Class Schedule is available on MyBLUE and open to the public. All changes or adjustments to offerings are approved through workflow
POST REGISTRATION – Minimal adjustments to accommodate specific students are approved through workflow and appear in the Class Schedule on MyBLUE.
ARCHIVE – Read-only view of current schedule in preparation for roll to next like term
CLSS SCHEDULE PRODUCTION TIMELINE – SPRING 2024
Tuesday, May 9......................... Build Phase
Class Schedule for Spring 2024 (rolled from Spring 2023) is available to be built in CLSS.
Tuesday, June 20 …………. Deadline to submit Spring 2024 Class Schedule through Workflow to the Dean’s Office for compliance review and classroom assignment.
Friday, June 30 ………. Deadline for the Dean’s Offices to submit Spring 2024 Class Schedule through Workflow to the Registrar Scheduler.
Friday, July 28 …………... Edit Phase
Class Schedule available to Departments in CLSS for final editing.
Monday, September 11 …… Final Review by Dean’s Office.
Monday, September 18 ……...Final review by Registrar Scheduler. CLSS LOCKED – NO CHANGES ALLOWED.
Monday, September 25 ……. Publish Phase
Spring 2024 Class Schedule available to view in MyBLUE. Workflow generated for each edit.
Wednesday, October 18….…. Academic Advising Begins.
Monday, October 23…………Early Registration for Spring 2024 for currently enrolled students.
***DATES TO REMEMBER***
Spring 2024 January 2nd – May 17th
January 2 . . . . . . . . . . . .. Three Week Session Begins
January 15. . . . . . . . . . . .. Martin Luther King Jr. Day – classes dismissed - UNK Offices closed
January 17 . . . . . . . . . . . .. Grading Opens for Three Week Session
January 29 . . . . . . . . . . . .. Three Week Session Ends
May 16 . . . . . . . . . . . .. Spring Semester ends/Thursday 9:30 PM
May 17 . . . . . . . . . . . . . . . Spring Commencement/Friday 10:00 AM
FALL/SPRING
A full-semester 3 credit hour class must be in session 150 minutes/week during the semester and a 15 minute class break is customary each 50-75 minutes of class time. Class periods for other credit hours should be prorated.
For each 1 credit hour, a class must meet 15 contact hours. For a basic 3.0 credit hour class, the class must meet at least 45 contact hours during the semester (1 clock hour = 50 minutes contact time)
All classes are required to meet at the standard meeting times as indicated above. Three credit hour classes starting before 1:25PM that deviate from the standard meeting patterns must have written approval from the Dean of the College and the Senior Vice Chancellor for Academic Affairs.
Classes that begin after 5:00PM are considered evening classes.
Evening Classes: One day per week, 6:30PM - 9:20PM
M - W - F
T - Th
M - W
BEG
END
BEG
END
BEG
END
8:00AM
8:50AM
8:00AM
9:15AM
1:25PM
2:40PM
9:05AM
9:55AM
9:30AM
10:45AM
2:30PM
3:45PM
10:10AM
11:00AM
11:00AM
12:15PM
3:35PM
4:50PM
11:15AM
12:05PM
12:30PM
1:45PM
12:20PM
1:10PM
2:00PM
3:15PM
1:25PM
2:15PM
3:30PM
4:45PM
2:30PM
3:20PM
3:35PM
4:25PM
SUMMER
All classes must BEGIN at these times regardless of duration.
8 Week Classes
4 Week Classes
7:00AM - 8:15AM
7:00AM - 9:45AM
8:30AM – 9:45AM
10:00AM – 12:45PM
10:00AM – 11:15AM
1:00PM – 3:45PM
11:30AM – 12:45PM
1:00PM – 2:15PM
2:30PM – 3:45PM
4:00PM – 5:15PM
The Graduate College has established minimum meeting times for graduate level courses. Undergraduate courses should meet the same expectations. Minimum meeting times are noted below.
Credit Hours of Class
MINIMUM Meeting Times
5
5 days/week for 5 weeks OR 4 days/week for 6 weeks
4
5 days/week for 4 weeks OR 4 days/week for 5 weeks
3
5 days/week for 3 weeks OR 4 days/week for 4 weeks
2
5 days/week for 2 weeks OR 4 days/week for 3 weeks
1
3 days
The Build Phase is the most important step in producing a class schedule and requires the bulk of the work in CLSS, and the Registrar’s Office recognizes that additional training/work sessions are beneficial. These sessions are available to anyone who is new to schedule building in CLSS or those who would like additional training. This will be a time to share any tips or tricks learned in previous schedules and an opportunity to ask questions and work through specific department issues.
Attendees should bring a draft or spreadsheet of the planned schedule offerings for use during the training/work session along with CLSS log-in information.
