In this May 2022 issue:
Loper Dollars make a great gift for a high school graduate who will be attending UNK next fall. Loper Dollars can be used at all campus dining locations, the Nebraskan Welcome Desk, and select copiers and printers. Remember, purchases at campus dining locations using Loper Dollars are discounted 20% automatically! Contact the Finance Office for more information at 8012.
Departments who handle customer credit card information must comply with the Payment Card Industry Data Security Standards (PCIDSS). PCI compliance mitigates risk, protects the University from the costs of a breach, and strengthens overall security. When the University complies with the PCIDSS, it not only protects itself, but also its students, employees, alumni and customers.
The requirements for departments include:
Contact Scott Olson at olsons2@unk.edu with any questions.
If you were unable to attend the fiscal year end procedure presentation the PowerPoint presentation is on the Finance Office web page. Also, the reference guides are available as well to assist you in understanding what happens to surplus budgets at the end of the fiscal year as well as fiscal year closing policies, procedures, dates, and deadlines. See FY2022 Year-end Close. Please contact Scott Olson at olsons2@unk.edu with any questions.
In May, departments will receive a current listing of capital equipment assets (cost $5,000+ and useful life of more than 1 year OR any licensed vehicle) for the department as recorded in the University’s fixed asset system. Departments should confirm the list of items by physically inspecting the equipment, verifying the accuracy of the recorded information, and indicating the condition of the asset on the confirmation. If the department has any capital equipment assets that are not listed, please add them to the confirmation. Departments with no capital equipment assets recorded will need to confirm they do not have any.
Please assist in the physical inventory of UNK capital equipment assets by completing the confirmation and returning it to the Asset Records Manager by the due date indicated on the confirmation.
For more information regarding property and equipment, please see the UNK Property and Equipment Policy or contact Ross Pierce, Asset Records Manager, at piercerl@unk.edu or 308-865-8007.
In addition to a listing of capital equipment assets, departments will receive a separate list of sensitive equipment items that are recorded as objects on loan in their employees’ SAP HR profiles.
Departments should confirm the list of items by physically inspecting the equipment and verifying the accuracy of the recorded item information and employee assignment. If sensitive equipment items that should be on an individual’s objects on loan are not listed, please add them to the confirmation. If there are no objects on loan recorded for department employees, then the department will need to confirm that is still the case.
Please assist in the physical inventory of UNK sensitive equipment items listed as objects on loan by completing the confirmation and returning it to the Asset Records Manager by the due date indicated on the confirmation.
For more information regarding sensitive equipment (objects on loan), please see the UNK Sensitive Equipment Policy or contact Ross Pierce, Asset Records Manager, at piercerl@unk.edu or 308-865-8007.
Employees can review items assigned to them in SAP objects on loan by navigating to Firefly > Employee Self Service > My Employment > On Loan.
Departments can review information for all employees in their department by running a report in SAP. See instructions at UNK SAP Objects on Loan Report Instructions (also located at Firefly > SAPPHIRE > UNK > Finance Office > Reference Guides > UNK SAP Objects on Loan Report Instructions).
Personal use of University property is prohibited, except where allowed by Board of Regents policy. University property includes any items purchased with University funds including grants, contracts, awards, gifts, and Foundation funds as well as donated items. If you have any questions, please contact Ross Pierce, Asset Records Manager, at piercerl@unk.edu or 308-865-8007.
If UNK property is taken off-campus by employees for work-related activities, the department must maintain written documentation showing the department head's authorization, the specific property involved (including serial number and asset tag number, if applicable), reason for taking the property off-campus, location, and dates taken off-campus and returned to campus. In the rare occasion that off-campus work-related use of UNK property is necessary and frequent in nature, a blanket authorization covering multiple off-campus locations and/or dates is allowed. Items recorded as objects on loan on an employee’s SAP HR profile, such as laptops, are exempt from this requirement. If you have any questions, please contact Ross Pierce, Asset Records Manager, at piercerl@unk.edu or 308-865-8007.
The UNK campus will be closed on Monday, May 30th in observation of the Memorial Day holiday.
Per University policy (see below), hourly employees should utilize any accrued compensatory time prior to July 1st. Please log into Firefly>Employee Self Service>Leave Balances to review your current balance and submit your leave request(s) accordingly.
Employees who request to use earned compensatory time shall be permitted to use such time within a reasonable period after making such a request if the use of the compensatory time does not unduly disrupt the operation of the department. Employees shall not accumulate more than 60 hours of compensatory time. To ensure that compensatory time is used within a reasonable time, compensatory balances should be used by June 30th of each year unless permission is granted by the Human Resources Office to carry a balance beyond that date.
Please contact Human Resources with any question
Please consider donating to the crisis leave program. This program allows any employee who earns vacation leave to donate up to five accumulated vacation days per calendar year. The donated leave goes to a pool of crisis leave hours that are used to help an employee who is experiencing a crisis and does not have sufficient leave to cover their absence period. Donation forms can be accessed through SAPPHIRE or the following link:
https://sapphire.bravais.com/document/1730
Please submit completed forms to the Human Resources Office.
Employees and Departments/Groups of Employees can be nominated for different awards. The awards are presented monthly during the Staff Senate meetings.
Please consider nominating a staff member or group who has demonstrated excellence. It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!
Learn more about these awards and nominate coworkers