Academic Alerts In Stellic

An academic alert is an early support tool designed to help students stay on track academically. It allows instructors, advisors, and support staff to identify when a student may be facing challenges and respond early with encouragement, guidance, and resources. The goal of an academic alert is to connect students with the support they need to strengthen their academic progress and succeed. Learn more about academic advising resources.

To submit an academic alert for student(s), use the quick filters in Home or the Students tab, then click on the specific course and section to identify the student(s) enrolled.

Dashboard screenshot showing a "Welcome, Louie!" header with course cards; the "Crime, Democracy and Justice" card and the "Quick Filters (4)" button are highlighted with yellow outlines.

Next, select the student(s) you would like to submit an academic alert for.

Student progress list showing two selected entries, Louie Loper (junior, CGPA 3.485) and Louisa Loper (senior, CGPA 3.607), with program details and action/view controls at the top.

Select the “Actions” button, then “Leave Note Using Template for 2 Students”

Screenshot of a student list with the Actions menu open, highlighting the option “Leave Note Using Template For 2 Students.”

Select the academic alert reason, there are 3 options for specific use.

Screenshot of a “Choose Template” page with the Official tab selected, listing Academic Alert templates (Danger of Failing, Attendance, Missing Assignments) with concern and tag labels.

Select “Use This Template” to add any additional information to the note.

Screenshot of an “Academic Alert: Danger of Failing” notice with tags (Concern, High, Other) and a note warning the student may fail due to low grades, with a “Use this template” button at the bottom.

You must link the specific course (e.g., ITEC 353) and select “Save.” If this step is skipped, the student or advisor won't know which class the alert refers to. Do not change any additional details of the template, especially the “tag”.

Form titled “Leave Note for 2 Students” with the “Concern” type selected, fields for reason, severity, and assignee, a note warning about risk of failing, and highlighted “Link Courses” and “Save” at底

Screenshot of a “Leave Note for 2 Students” form with type set to Concern, severity High, a note warning the student is in danger of failing, and an open Courses dropdown highlighting ITEC 353 options

You are done. AACD will communicate with the students. Advisors can find instructions on which of their advisees have academic alerts Learn more about this process.

Method Two

Create an Academic Alert from the Advisor Home. From the Home dashboard, click on the “Quick Actions” button, and select “Concern”.

Dashboard screen with a “Quick Actions” dropdown open, showing options like Referral, Concern (highlighted), Kudos, Meeting Log, and General Note.

From the blank note, click the “Use a Template!” link at the top of the note form.

Modal titled "Leave Note for Student" with a message warning not to include student names or personal information, and a banner at the top that says "Save time and Use a template!".

Choose the specific template needed. The rest of the steps are the same as above.

How to Identify Academic Alerts for Advisees

Access this Shared Report: Students assigned a Note Tag of “Danger of Failing OR Attendance OR Missing Assignments”

This report will bring up students that have had this note tag applied at any given time. To refine a student search, combine other search filter criteria with the demographics and program filters.

Screenshot of a student dashboard filter panel with the “Notes” filter selected and a blue chip reading “Note Tags: Danger of Failing OR Attendance OR Missing Assignments.”

Select the Advisors filter, and the Advisor’s name. If you are looking for your assigned advisees, enter your name.
Save Report as a New Report

Student filter interface with search bar and filter chips, including Advisors and Notes tags, and a highlighted “save as report” button.

Dialog titled "Save as report" showing tiles for "New report" and "Update existing report," with a Continue button highlighted at the bottom.

Input a report title, Example “My Advisees Academic Alerts”
- Select Automated as the Report type and “Track Changes” to be notified of when an advisee receives an academic alert and save the report.

Dialog titled “Save as new report” showing fields for Title and Type, with “Automated” selected and a checked option to track and notify when students are added or removed, plus a “Save Report” button

To access the newly created report, click the Saved Reports button within the Students tab. To “Pin” the report to your advisor Home, click the three horizontal dots and select Pin Report. Additionally, to share your report choose that option from the list. This will create a URL that can be accessed by Stellic users with administrative privileges.

Dashboard showing a dropdown labeled “1 Saved Report” and tiles for “All students,” “My Advisees Academic Alerts (3 students, Tracked),” and “Add New Manual Report.”

Pin Report to Home or Share
Download the report and export the file as a spreadsheet. If no students appear on the report, none of your students have an academic alert.