The Finance Office will be sending all departments a request to prepare an Aged Accounts Receivable Listing as of June 30, 2023. Please return your department's list to the Finance Office by July 7, 2023. If your department does not have any outstanding accounts receivable, simply write NONE on the request and return it to the Finance Office. Contact Scott Olson at olsons2@unk.edu with any questions.
In accordance with State of Nebraska Statue 84-710, all cash, checks and credit card receipts must be deposited with the State Treasury within 3 business days of receipt if >$500 and within 7 days of receipt if <$500. Note that the time begins when anyone at UNK receives the funds, not just when the department Office Associate or the Finance Office receives the funds. The Finance Office requests that all departments routinely deposit receipts twice weekly at a minimum to comply with the state statute; however daily depositing is recommended. Receipts should be kept in a secure location at all times until the deposit is made with the Finance Office. For further guidance on controls & procedures regarding receipt handling, contact Scott Olson at olsons2@unk.edu or see the cash/money handling policy.
All employees are accountable to UNK for the duties and responsibilities associated with the employee’s base salary. There are occasions, however, when an employee is asked to perform, on a temporary basis, responsibilities and activities outside the scope or reasonable potential scope of the employee’s position. In such instances, the employee may be eligible to receive additional compensation.
Assignments for less than 30 days require a recurring and additional payment form or PACF (hourly employees)
Assignments for 30 days or more require an MOU AND a recurring and additional payment form or PACF (hourly employees)
If compensation exceeds 20% of base salary or if the employee is at the level of director and above, prior presidential approval is required
Full policy including any exceptions can be found here
Contact Scott Benson if you have questions; bensonsa1@unk.edu or 308-865-8431
Please consider nominating one or more deserving employees for the 2023 SAFE award. The award was created to recognize staff who have performed significant service to the University of Nebraska at Kearney and each award includes a $1,000 stipend. The deadline for nominations will be July 31st. SAFE award winners will be announced on Friday, August 18th at Convocation.
Employee salary notifications will be available in Firefly by July 1, 2023. At that time, the previous years’ salary notification will no longer be available. To retain a copy, print or download the PDF before June 30th.If you have questions, please contact your supervisor.
The University of Nebraska will recognize Independence Day on Tuesday, July 4th, 2023 and will be closed for business.
Please consider donating to the crisis leave program. This program allows any employee who earns vacation leave to donate up to five accumulated vacation days per calendar year. The donated leave goes to a pool of crisis leave hours that are used to help an employee who is experiencing a crisis and does not have sufficient leave to cover their absence period. Donation forms can be accessed through SAPPHIRE or the following link:
Parking permits may be purchased on line through MyBlue (either by payroll deduction, credit or debit card), by campus mail (with check or payroll deduction), or in person (with check, cash or payroll deduction). Permits will be mailed to the purchaser by campus mail, if ordered by August 11th. Permits ordered after close of business on August 11th, will need to be picked up at the UNK Police office. Permits will not be sent via regular mail.
“MyBlue” purchases: Log into “MyBlue” (you can find the link at www.unk.edu home page), enter your NUID and password, on the next screen on the left click on “Tools”, then click “Police and Parking”, then “Order A Permit”, payment can now be made using payroll deduction or by card. (If you have not used “MyBlue” before, you can still access it by using your NUID and your Firefly password, the first time this process may take a while to load).
1) If paying by cash or check do not fill out the bottom payroll deduction part of the form. 2) If paying by payroll deduction, the bottom portion of the vehicle/payroll deduction form will need to be filled in. 3) Bi-weekly deduction will start on September 1, 2023. 4) Monthly deductions will start on September 30, 2023.
3. Completed form and check (or completed payroll deduction) can be mailed or taken to UNK Police - Parking Division, Facilities Building, 2501 19th Avenue, Kearney, NE 68849.
4. VEHICLE INFORMATION WILL BE REQUIRED: License Plate, Make Model Style (2dr, 4dr, SUV, etc), and color.
If you have any problems, please feel free to contact us at parking@unk.edu or 308-865-8367.
July 1, the beginning of the new fiscal year, is a time to review and renew all employee blanket travel authorizations which are completed in Concur. Blanket travel authorizations are those department authorizations for travelers who travel for a single and ongoing business purpose during the year.
Copies of payment documentation that has been attached in eSHOP (Direct Pay) or PCard receipts attached in SAP and verified to be legible, complete with all details and physical financial approval signature(s), may be disposed of at the option of the department. However, these copies may not be kept longer than the University's records retention schedule allows unless a legal hold has been placed on those records.
Departments may attach .pdf files of scanned invoices or other supporting documentation in SAP in lieu of retaining paper documentation for parked Payment Services transactions. However, please note that there are specific University policies. If you’re not sure how to do this, please contact the Payment Services Office (8865) for more information.
After July 1, purchasing card reconcilers should perform a daily check (after 1:30 pm) to determine if any new FY2023 purchasing card transactions have fed into SAP. Any old year (FY2023) charges detected should be reconciled promptly. You should have been receiving email reminders over the last few weeks if you have any transactions needing your attention. Contact the Payment Services Office (8865) if outstanding issues exist with any old year charges which prevent reconciliation of those charges. The goal to have all FY 2023 charges reconciled is July 17th.
Please check your Concur and Firefly Non-Travel accounts for any expense reports that may have been returned to you from an approver or a Payment Services team member. You should immediately take action to correct or provide the requested information and resubmit so that those trips that have ended by 6/30 or non-travel receipts that are dated 6/30 or before can get audited and posted to FYE 2023. Any reports that aren’t approved and in the Payment Services workflow by 10 a.m. on July 7th (this deadline has been revised) may not get posted in time for the year-end deadline.
Please use the PCard/Group Card Request Form in eSHOP to request a new card for new employees, or to make changes to existing cards such as needing to change to a new reconciler. Also, if a cardholder wants/needs to use their card for something that is otherwise prohibited, they should use the PCard Exceptions tile to make that request. Please include adequate information to evaluate the need for the Payments PCard team to evaluate the request. A reminder that only eSHOP users with the “requestor” role can submit this form into workflow. Questions can be emailed to pcard@nebraska.edu or by calling Paula Fuestman at 308-865-8866 or Marlene Pyatt at 402-472-8778
As of April 2022, a new process to request a new supplier/vendor be added into our master files was launched (and the eSHOP tile was decommissioned). Many users are finding this new process very easy to use, however we have found that we have had to reject several requests because the attached W-9 or substitute W-9 has had the SSN redacted from the form, making it impossible for us to confirm the data and complete the request. Because this process happens in Firefly, it is protected behind the firewall system (must have a valid login to access it), so you MUST include the SSN on the attached form to allow us to validate the information and match it against the IRS TIN Matching system. Once our team has created the vendor, the new vendor 6-digit number will be delivered to the requestor via an email from SAP.
U.V. Safety Awareness Month is held during summer when most of us spend more time outside making the most of the warmer weather. The longer your exposure, however, the greater your risk of sun damage if you’re unprotected. While sunshine is essential for your body to process vitamin D, ultraviolet (UV) radiation can quickly damage your skin, no matter your skin tone. The sun is at its peak between 10 am to four pm. Head indoors or under shade during these hours. If you stay outside longer for work or play, sunscreen with a high S.P.F. of at least 30, a broad-brimmed hat, sunglasses, and breathable clothing that covers you up can offer the most protection. U.V. rays can pass through clouds. They also reflect off surfaces like sand, snow, cement, and water. That’s why sun protection is important in any season, all year round. To protect your skin and reduce your risk of skin cancer, below are five common sunscreen mistakes — and how to avoid them:
Ignoring the label. There are a variety of sunscreens on the market. To effectively protect yourself from the sun, the AAD recommends looking for sunscreens that are broad-spectrum, water-resistant and have an SPF of 30 or higher.
Using too little. Most people only apply 25-50% of the recommended amount of sunscreen. However, to fully cover their body, most adults need about one ounce of sunscreen – or enough to fill a shot glass. Apply enough sunscreen to cover all skin that isn’t covered by clothing. Apply the sunscreen 15 minutes before going outdoors and reapply every two hours while outdoors or after swimming or sweating.
Applying only in sunny weather. Alarmingly, the AAD found that only about 20% of Americans use sunscreen on cloudy days. However, the sun emits harmful UV rays all year long. Even on cloudy days, up to 80% of UV rays can penetrate your skin. To protect your skin and reduce your risk of skin cancer, apply sunscreen every time you are outside, even on cloudy days.
Using an old bottle. The FDA requires that all sunscreens retain their original strength for at least three years. Throw out your sunscreen if it’s expired or you’re unsure how long you’ve had it. In the future, if you buy a sunscreen that lacks an expiration date, write the purchase date directly on the bottle so that you know when to toss it out.
Relying solely on sunscreen. Since no sunscreen can block 100% of the sun’s UV rays, it’s also important to seek shade and wear sun-protective clothing, including a lightweight, long-sleeved shirt, pants, a wide-brimmed hat and sunglasses with UV protection, when possible. For more effective sun protection, select clothing with an ultraviolet protection factor (UPF) label.
Sunscreen is the most important skin care product you can use, as it helps prevent sunburn, skin cancer and premature skin aging, including wrinkles and age spots. However, to ensure the best protection for you and your family, it’s important to follow the manufacturer’s directions before using sunscreen.
Employees and Departments/Groups of Employees can be nominated for different awards. The awards are presented monthly during the Staff Senate meetings.
Please consider nominating a staff member or group who has demonstrated excellence. It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!
