Academic Policies Handbook

Grade Changes

Following receipt and processing of final grades for the term, there will be a 30-day period for faculty to submit corrections and/or changes to the Registrar's Office using the Change of Grade Forms. This review period will begin the day that end of term grades are made available to all students. During this time, all changes will be accepted and processed as received. Following the 30-day review period, grade changes will only be accepted with appropriate documentation of instructor error.

If a faculty member discovers an error in submitting a final grade, only that faculty member has the authority to correct the error. A Change of Grade Form must be submitted to the Office of Student Records and Registration to change the grade. Grade changes must conform to the student's registration status, grading option, and credit hours. Forms with invalid grades, credit hours, or invalid signatures are returned to the instructor of record for correction. The forms can be used to remove an "Incomplete" or a "Not Recorded" grade or to correct an error. Official Change of Grade Forms cannot be used to change a grade to "W" (Withdrawal). Individual students should not be allowed to submit additional work for a class once the term has ended unless a grade of incomplete is submitted for the student on the final grade roster.

Grade changes submitted following the 30-day review period, which cannot be documented as instructor error, will not be accepted. Faculty wishing to appeal this policy may submit a request to the Academic Policy committee of their respective college.

As processed, the form is initialed, dated, and the current grade point average is recorded. Following the processing of the grade change, copies of the Official Change of Grade Forms are returned to the department/instructor, the student, and a copy placed in the student's permanent file.

Grade reports will not be mailed to students, but students are able to access their grades using MyBLUE. Changes made after the 30-day period are not used in determining students who qualify for the Deans List.