Academic Policies Handbook

Class Rosters

Rosters listing the names of students enrolled in classes are available to all faculty on MyBLUE.

Class rosters are vital because they represent the feedback mechanism by which corrections, changes, additions, etc. are brought to the attention of the Office of Student Records and Registration. Unless the faculty who are teaching the classes and the respective department chairpersons reconcile the class rosters it is virtually impossible to keep the information accurate and current.

Correction Rosters 

Correction rosters are generated about three weeks into the Fall and Spring semesters and provide instructors an opportunity to identify and report corrections to the Office of Student Records and Registration. Correction class rosters represent the names of students who have registered and who should be attending class. Faculty should carefully cross-check the correction class rosters with the names of students actually attending class. Procedures are attached to the roster when it is sent to the instructor. Faculty are asked to make necessary corrections on the roster including deleting names of students who have dropped the course; adding names of students who are attending class but are not showing on the roster; and indicating the section number/instructor for students who are attending another section of the same course if that information is known.

This information will assist the Office of Student Records and Registration in making corrections, and in contacting those students not attending classes. The correction class rosters are to be returned to the department chairperson for transmittal to the Office of Student Records and Registration. As mentioned above, the Office of Student Records and Registration uses the information provided on the correction class rosters to contact students to help resolve registration discrepancies. If the problems can not be resolved, the student is sent a letter to the last known address explaining his/her options at that time.

Permanent Rosters 

About seven weeks into the Fall and Spring semesters the class rosters available on MyBLUE should be an accurate list of students actually enrolled and entitled to be in the class. The class roster reflects all drops, adds, and withdrawals processed through the seventh week of the semester. It is imperative that any inaccuracies in the Permanent Rosters be cleared with the Office of Student Records and Registration before MyBLUE opens for grading.

Faculty should check these rosters carefully against the names of students actually attending class AND REPORT ANY DISCREPANCIES TO THE OFFICE OF STUDENT RECORDS AND REGISTRATION IMMEDIATELY. Students whose names are not on the Roster should not be allowed into the class until they can prove that they have paid their tuition and fees by showing a receipt of payment.

Final Grade 

MyBLUE opens for grading approximately 10 days before the end of the semester/summer session.  Final Grades are to be posted by the date shown on the MyBLUE screen (usually three working days following the end of the term). Students are able to view their grades on MyBLUE immediately after they are submitted.

By reviewing the registration status on the rosters provided during the semester by the Office of Student Records and Registration, instructors can encourage students to take the proper steps to correct any discrepancies, thus assuring accuracy for the final grade reporting.