Co-Enrollment Forms

These forms are used when you are seeking financial aid based on the hours you are enrolled in at UNK and another qualified (host) institution.  In order to be eligible to co-enroll with UNK the following must be true:

  1. You are a degree seeking student at UNK and are applying for financial aid
  2. You are enrolled in one or more courses at UNK
  3. The course you are taking at the host institution applies toward your degree at UNK

UNK will only accept one course from one host institution to include in your enrollment total for financial aid purposes.  The only exception would be if you are co-enrolling in a NU systems school then UNK would accept more than one course.   

Co-enrollment forms will be available and processed according to the deadlines below.  Forms submitted after these deadlines will not be processed

  • Fall 2017 Semester – July 1, 2017 to August 25, 2017
  • Spring 2018 Semester – November 1, 2017 to January 12, 2018
  • Summer 2018 Semester – April 1, 2018 to May 4, 2018

NU Systems co-enrollment form

State and Community College co-enrollment form

For more information on the Co-Enrollment process please see below

Which schools can I be enrolled in?

In order for UNK to award aid based on courses taken at other institutions a consortium (written agreement) between the institutions must be in place.  The consortium states that UNK is your “degree-seeking school” and the other institution is called your “host school”. 

The following institutions have consortiums with UNK and qualify as host schools:

Nebraska University System Schools: UNL, UNO, UNMC, NCTA

Nebraska State Colleges: Chadron, Peru, Wayne

Central Community Colleges: Columbus, Grand Island, Kearney, Hastings

Mid-Plains Community Colleges: McCook, North Platte

Metro Community College: Omaha

Northeast Community College

Southeast Community College

How do I notify UNK that I want financial aid for my classes at a host institution?

If your host school is in the Nebraska University System (UNL, UNO, UNMC, or NTCA) you must complete the online notification form found above each semester you plan to be co-enrolled.

If your host school is a state or community college you must print and complete the notification form found above each semester you plan to be co-enrolled.  Once you fill out the student portion of the form you must send it to the Financial Aid Office of the host institution to fill out the bottom portion.  The host institution should then return the form to UNK.

You must also have a completed Free Application for Federal Student Aid (FAFSA) submitted to UNK for the academic year you are wanting to co-enroll.  

When can I submit a co-enrollment form?

Forms will be available and processed according to the following deadlines:

  • Fall 2017 Semester – July 1, 2017 to August 25, 2017
  • Spring 2018 Semester – November 1, 2017 to January 12, 2018
  • Summer 2018 Semester – April 1, 2018 to May 4, 2018

Forms submitted after these deadlines will not be processed.

How will I know UNK has processed my co-enrollment form?

Within ten days of receiving your completed co-enrollment form from your host school UNK will send you a revised award notice via email.  There will be a comment on it that says you are being awarded based on a certain number of hours at UNK and a certain number at your host school.  If we are unable to award you aid when we receive your co-enrollment form you will be sent an email explaining what you need to do.  

Who pays my bill at my host institution?

You are responsible for paying the bill at your host institution.  The financial aid you accept at UNK will credit to your UNK billing account.  If there is money remaining after the UNK bill is paid it will be refunded to you.  It will take about 5-7 days for you to receive the refund from the time it is ordered.  You should use that refund to pay your bill at your host institution.  

What does it mean when UNK awards based on the UNK equivalent hours?

If your host institution is quarter-based (e.g. Metro Community College and Southeast Community College) this information will affect you. Equivalent hours, for financial aid purposes, means that we will base a student’s financial aid on how many credit hours will transfer into UNK, and not necessarily the actual credit hours at the host school. If a 4.5 credit hour class will transfer into UNK as 4.5 credit hours, the equivalency hours are the same and financial aid will be based on the 4.5 credit hours. However if the 4.5 credit hour class will transfer into UNK at 3 credit hours, financial aid will be based on 3 UNK credit hours.

For example, a student registers for two 3 credit hour UNK classes and one 4.5 credit hour class at his/her host school. The 4.5 credit hour class transfers into UNK at 3 credit hours. Since the host school class only transfers into UNK at 3 credit hours the student will be considered a part-time (9-11 credit hours) student rather than a full-time (12+ credit hour) student for financial aid.

Please click here to check your course equivalencies.

How does being co-enrolled impact my financial aid?

Two things we consider when awarding financial aid are the budget and the number of hours in which a student is enrolled. Part of the budget is tuition and fees. If you are taking 12 credit hours at UNK the amount allowed for tuition and fees is higher than if you are taking 9 credit hours. When you co-enroll, we utilize the UNK budgeted amount of tuition and fees for the hours taken at UNK and add the tuition and fees the host school budgets for their credit hours. The exception to this is when you co-enroll at a NU System School. In that case we use the UNK budgeted amount. If 12 or more hours are taken at UNK no adjustment is made for any additional co-enrollment hours.

The number of hours in which a student is enrolled may affect grant eligibility. For most grants, excluding the Pell Grant, a student must be enrolled in 12 credit hours. If a student takes 9 credit hours at UNK and 3 credit hours at the host school, that student would be considered full time. Please refer to UNK Equivalent Hours question to determine credit hour enrollment. Pell Grant eligibility would be adjusted based on enrollment, if applicable.

What if I add or drop hours at the host institution after my co-enrollment form is submitted?

If you change the course you are taking at your host institution after a co-enrollment form has been submitted you must complete a new co-enrollment form.  The host institution must complete the bottom of the new co-enrollment form and submit it to UNK. 

If you drop hours at the host school during their "free drop" or "drop and add" period, you MUST notify UNK. If you fail to do this at the time you drop the class it will be reported when grades are requested at the end of the semester. You are not entitled to aid for classes you never participated in. UNK will retroactively cancel aid you are not entitled to, and you will be required to repay the aid to UNK.

If you withdraw from all classes at both UNK and your host school, a portion of your aid may be returned to the federal programs.

Can I be enrolled in more than one host institution?

No, UNK will only accept one course from one host institution to include in your enrollment total for financial aid purposes.  

What should I do if UNK says they don't have my co-enrollment form?

It is your responsibility to contact your host institution.  If they say that have sent the form, ask them to re-submit it.  

Can I use my UNK scholarships when I am co-enrolled?

For most UNK Scholarships you must be enrolled for at least 12 UNK hours. You cannot meet the 12 hour requirement using hours at a host school. Please review the scholarship agreement you received when you were awarded the scholarship. In some cases you can receive a Continuing Student Scholarship based on co-enrolled hours. Please contact the Financial Aid Office to be sure.

What happens if I fail or do not complete a class at my host school?

Your progress at the host school is used in determining your academic progress at UNK. At the end of each semester we request your grades from the host school and review them in conjunction with your UNK grades to be sure you are meeting the UNK SAP standards.

If a student is co-enrolled during a semester that they are on warning or probation, aid for the upcoming semester will not be released until progress at the host school is confirmed.