In this June 2019 issue:
Starting next month, Facilities Planning and Construction Update meetings will be held every third Thursday of the month. This meeting will be a way for you to keep in touch with any projects happening on campus or space alteration requests you submit. Brooke Hay, Director of Capital Construction, will be leading the meeting along with staff from Facilities.
If you are interested in attending any of the meeting in future, please contact the Facilities office at 865-1700.
As we approach the end of Fiscal Year 2019, Payment Services would like to remind you to please reconcile all charges as quickly as you can; the goal/deadline is to have all charges in SAP reconciled by July 15, 2019. Reminder emails will now be sent weekly to reconcilers with transactions not completed. If you have any unusual situations preventing you from completing the reconciliation process, please reach out to Carrie Stithem at -8865 or stithemcl@unk.edu as soon as you know there is a problem.
As announced on May 29th, effective July 1, 2019, UNK staff responsible for paying invoices for their department will be required to utilize the eSHOP Direct Pay process for all payments except for employee reimbursements (travel and non-travel), IBT (Interagency Billing Transactions), credit memos, non-employee expense reimbursements (when NO honorarium is included) and payroll.
Procurement and Payment Services personnel will have several training opportunities in June and July for staff to learn or refresh skills on this process. Please regularly check the Workshop Registration (eSHOP Direct Pay Invoicing class) site for upcoming dates. We also plan to send training dates via campus announcements email. Questions may be directed to Kim Christensen at christensenk@unk.edu (-8525) or Carrie Stithem stithemcl@unk.edu (-8865).
Several reference guides are available in Sapphire to assist you in understanding what happens to surplus budgets at the end of the fiscal year as well as fiscal year closing policies, procedures, dates and deadlines. See Sapphire > Reference Guides > UNK > Finance Office > Fiscal Year End. Please contact Chris Moran at 8785 with any questions.
Please consider nominating one or more deserving employees for the 2019 award. The award was created to recognize staff who have performed significant service to the University of Nebraska at Kearney and each award includes a $1,000 stipend. The deadline for nominations will be July 30th. SAFE award winners will be announced on Friday, August 17th at Convocation.
Additional information about the award can be found using the following link:
http://www.unk.edu/bf/_files/p_and_p_linked_files/SAFE_Form.pdf
Per University policy (see below), hourly employees should utilize any accrued compensatory time prior to July 1st. Please log into Firefly>Employee Self Service>Leave Information to review your current balance and submit your leave request(s) accordingly.
Employees who request to use earned compensatory time shall be permitted to use such time within a reasonable period after making such a request if the use of the compensatory time does not unduly disrupt the operation of the department. Employees shall not accumulate more than 60 hours of compensatory time. To insure that compensatory time is used within a reasonable time, compensatory balances should be used by June 30th of each year unless permission is granted by the Human Resources Office to carry a balance beyond that date.
Please contact Human Resources at (308) 865-8426 with any questions.
Please consider donating to the crisis leave program. This program allows any employee who earns vacation leave to donate up to five accumulated vacation days per calendar year. The donated leave goes to a pool of crisis leave hours that are used to help an employee who is experiencing a crisis and does not have sufficient leave to cover their absence period. Donation forms can be accessed through SAPPHIRE.
Please submit completed forms to the Human Resources Office.
Employees and Departments/Groups of Employees can be nominated for different awards. The awards are presented monthly during the Staff Senate meetings.
Please consider nominating a staff member or group who has demonstrated excellence. It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!