The Box Research Data Storage is utilized to store research data and other confidential information in a separate folder from personal folders. The Box Research Data Storage folder system has special security settings to further secure the data from unauthorized access, and allows for longer retention periods. It will be necessary for the Principal Investigator (PI) or folder owner to utilize their UNK account and email to access Box Research Data Storage. Because a PI or folder owner may require more than one research folder with different collaborators, the name of the folder will be the Research Reference Number (or IRB #, sponsored agreement number, contract number). In order to be able to define the restrictions and requirements necessary for the data, it is required for the PI or folder owner to select the types of data that will be stored in the folder and the purpose for the data storage. Once the folder is setup, the PI or folder owner will receive an email.
For the PI or folder owner, once logged into Box, a new folder will be displayed named “Restricted-“. For collaborators, once logged into Box, they will see a folder name that is the number entered in the Research Reference Number field.
- In order to request access a new or additional folder, the PI or folder owner will need to fill out the “Request a new research Box folder” request form.
- If you need to add collaborators to an existing folder, select “Request to add collaborators to an existing research Box folder”
Online Workspaces
Create shared workspaces and easily invite team members to upload files, start discussions and collaborate online.
File Sharing
Easily share large files both within your organization and with external partners replacing FTP software and email attachments. You can even see when your files are downloaded!
Folder Layers
Create and organize multiple layers of folders replacing your file server with an online organization-wide file system.
Mobile Access
View your files on any browser-enabled mobile device and use Box's apps on an Android Smartphone, iPhone, iPad, and Blackberry. Note: Single sign-on is supported on Box-created mobile applications (iPhone, iPad, Android). The mobile app redirects to the IdP associated to the account, and loads as a browser within the application. The only mobile exception is m.box.com, which currently does not support single sign-on.
File Commenting, Group Discussions and Online Documents
Leave comments attached to a specific document, start a group discussion, or create and share a simple document.
Updates
Like a newsfeed for your shared workspace, keep up with all activity via the Updates tab in Box and through email.
Version History
View previous versions of your files even after changes are made and new versions are uploaded.
User Management
Manage users easily, control data access and review reports on content usage and activity using the Admin Console.
Security Controls
Set various levels of view and edit permissions, set up a time to auto-delete a file or deactivate a link, and password protect sensitive folders or files.
Easy To Use
Minimize user training and support costs, eliminate software or hardware maintenance, and get started in just minutes.
Box Sync
Sync desktop files to Box. Access Box folders and shared files right from your desktop.
When inviting a user as a collaborator within a folder or file, you will have the ability to set the level of access that user has to your content. Refer to this chart to review the different permissions that accompany each permission level.
Box Drive is a desktop application that gives users the ability to access Box content from the user's desktop environment
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