Flashpoints

The Finance Office will be sending all departments a request to prepare an Aged Accounts Receivable Listing as of June 30, 2021. Please return your department's list to the Finance Office by July 8, 2021. If your department does not have any outstanding accounts receivable, simply write NONE on the request and return it to the Finance Office. Contact Scott Olson at olsons2@unk.edu with any questions.

In accordance with State of Nebraska Statue 84-710, all cash, checks and credit card receipts must be deposited with the State Treasury within 3 business days of receipt if >$500 and within 7 days of receipt if <$500. Note that the time begins when anyone at UNK receives the funds, not just when the department Office Associate or the Finance Office receives the funds. The Finance Office requests that all departments routinely deposit receipts twice weekly at a minimum to comply with the state statute; however daily depositing is recommended. Receipts should be kept in a secure location at all times until the deposit is made with the Finance Office. For further guidance on controls & procedures regarding receipt handling, contact Scott Olson at olsons2@unk.edu or see the cash/money handling policy.

Beginning June 25^th, 2021, the NEware software store will be removed from eSHOP. All future software purchases will need to be requested through the Software Quote Request form on the IT Procurement Services website. The IT Procurement team will reach out to the appropriate supplier for a formal quote. Quote requests are a manual/email process, so please allow 24-48 hours for a quote to be returned to the requestor. 

The process below will apply to most software quote requests: 

1. Submit a Software Quote Request
2. IT Procurement will gather a quote(s) and return to the requestor.
3. The requestor will submit a non-catalog order in eSHOP with the quote attached.
   1. Quotes have an expiration date (generally 14 days after the request). If you submit a quote after it expires, the supplier will not accept the order.
   2. For general information on how to create a non-catalog order, please follow the directions in Firefly on the eSHOP tab, under the User-Guides, or follow this link
4. The supplier will receive the University purchase order. License information will be emailed directly to the requestor.
   1. In some instances, the license may be provided to IT Procurement. We will provide the license information to the requestor, generally via email.
   2. If the requestor is only placing the order for the end-user to hold the license, include in the notes (external and internal) the First and Last name and email address of the end-user.
   3. PLEASE NOTE Every supplier processes orders differently. Some software takes 5-7 business days to be received.

Software purchases on P-card should not occur without prior approval from Procurement Services. If a credit card purchase is the only option, please contact IT Procurement for further directions.

If you have any questions regarding these changes, please reach out to itprocurement@unl.edu or call Procurement at 402-472-2126

Please consider nominating one or more deserving employees for the 2021 SAFE award.  The award was created to recognize staff who have performed significant service to the University of Nebraska at Kearney and each award includes a $1,000 stipend.  The deadline for nominations will be July 30^th.  SAFE award winners will be announced on Friday, August 20^th at Convocation.

Additional information about the award can be found using the following link: 

https://www.unk.edu/bf/_files/p_and_p_linked_files/SAFE_Form.pdf

Employee salary notifications will be available in Firefly by July 1, 2021. At that time, the previous years’ salary notification will no longer be available. To retain a copy, print or download the PDF before June 30th.If you have questions, please contact your supervisor.

The University of Nebraska will recognize Independence Day on Monday, July 5^th, 2021 and will be closed for business.

Please consider donating to the crisis leave program.  This program allows any employee who earns vacation leave to donate up to five accumulated vacation days per calendar year.  The donated leave goes to a pool of crisis leave hours that are used to help an employee who is experiencing a crisis and does not have sufficient leave to cover their absence period.  Donation forms can be accessed through SAPPHIRE or the following link:

https://sapphire.bravais.com/document/1730

Please submit completed forms to the Human Resources Office.

Parking permits may be purchased on line through MyBlue (either by payroll deduction, credit or debit card), by campus mail (with check or payroll deduction), or in person (with check, cash or payroll deduction). Permits will be mailed to the purchaser by campus mail, if ordered by August 15^th.  Permits ordered after close of business on August 15^th, will need to be picked up at the UNK Police office.  Permits will not be sent via regular mail. 

1. “MyBlue” purchases: Log into “MyBlue” (you can find the link at unk.edu home page), enter your NUID and password, on the next screen on the left click on “Tools”, then click “Police and Parking”, then “Order A Permit”, payment can now be made using payroll deduction or by card. (If you have not used “MyBlue” before, you can still access it by using your NUID and your Firefly password, the first time this process may take a while to load).
2. For in person or by campus mail purchases you will need to fill out the vehicle registration/payroll deduction form:
   1. Faculty/Staff vehicle registration/payroll deduction form go to: http://www.unk.edu/offices/police/parkingservices/Fac_Staff_Vehicle_Registration.pdf
      1. If paying by cash or check do not fill out the bottom payroll deduction part of the form.
      2. If paying by payroll deduction, the bottom portion of the vehicle/payroll deduction form will need to be filled in.
      3. Bi-weekly deduction will start on September 1, 2021.
      4. Monthly deductions will start on September 30,
3. Completed form and check (or completed payroll deduction) can be mailed or taken to UNK Police - Parking Division, Facilities Building, 2501 19^th Avenue, Kearney, NE 68849.
4. VEHICLE INFORMATION WILL BE REQUIRED: License Plate, Make Model Style (2dr, 4dr, SUV, etc), and color.  

If you have any problems please feel free to contact us at parking@unk.edu or 308-865-8367.

2021-2022 Employee Permit cost:

Administrative: $235.00
Faculty/Professional: $150.00
Staff: $120.00

Employees and Departments/Groups of Employees can be nominated for different awards. The awards are presented monthly during the Staff Senate meetings.

Please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!

Make a Nomination