Experiential learning. Value. Caring community. At UNK we want to help you make a difference, in a learning environment that's different.
Experiential learning. Value. Caring community. At UNK we want to help you make a difference, in a learning environment that's different.
Experiential learning. Value. Caring community. At UNK we want to help you make a difference, in a learning environment that's different.
In this July 2020 issue:
The Finance Office will be sending all departments a request to prepare an Aged Accounts Receivable Listing as of June 30, 2020. Please return your department's list to the Finance Office by July 8, 2020. If your department does not have any outstanding accounts receivable, simply write NONE on the request and return it to the Finance Office. Contact Scott Olson at olsons2@unk.edu with any questions.
The University of Nebraska will recognize Independence Day on Friday, July 3, 2020 and will be closed for business.
A newly redesigned and streamlined SAPPHIRE was unveiled on June 22nd. SAPPHIRE is used for help documentation related to SAP, Firefly, eSHOP, Concur, and is a place to store business forms.
The new sapphire is easier for campus admins to manage and the search functionality in the new system is much better than the previous version. Links can be made directly to documents in the new system.
A help document for the new sapphire is located here:
We all can work together to control the spread of disease:
Facilities is working to obtain COVID related supplies and equipment to help the campus through this challenging time. While we have not yet received all supplies, we are working with vendors to secure what is needed before fall classes. Facilities intends to stock the following items that will be made available for purchase by departments:
If you would like to place an order for any of the above items, please submit a work request at http://facilities-tma.unk.edu:85/. Based on limited product availability, we cannot guarantee all requests and quantities will be filled. Distribution of supplies will begin on August 3rd, provided availability. However, we will continue to order materials throughout the semester to help meet the needs of the campus. If you have any questions, or would like to inquire about other types of materials or supplies, please email facilities@unk.edu.
Previously, expense contracts less than $1,000 could be processed and executed at the department level with contracts $1,000 or more being processed through Business Services. As of July 1, 2020, all expense contracts will now be executed through Business Services via DocuSign. This implementation is to ensure a consistent process and to allow UNK to comply with all applicable State of Nebraska and University policies. The Service Agreement form which was previously found on Sapphire will no longer be available and all requests to begin an expense contract should be sent to contracts@unk.edu. If you have not had DocuSign training for contracts, please be watching your emails for future training opportunities and documents.
Please note that all Facilities, Research and Sponsored Program contracts will continue to follow their standard procedures.
Feel free to contact Business Services at contracts@unk.edu or 308-865-8448 for all contract questions or Payment Services at acctspay@unk.edu or 308-865-8419 for all payment questions related to contracts.
In accordance with State of Nebraska Statue 84-710, all cash, checks and credit card receipts must be deposited with the State Treasury within 3 business days of receipt if >$500 and within 7 days of receipt if <$500. Note that the time begins when anyone at UNK receives the funds, not just when the department Office Associate or the Finance Office receives the funds. The Finance Office requests that all departments routinely deposit receipts twice weekly at a minimum to comply with the state statute; however daily depositing is recommended. Receipts should be kept in a secure location at all times until the deposit is made with the Finance Office. For further guidance on controls & procedures regarding receipt handling, contact Scott Olson at olsons2@unk.edu or see the cash/money handling policy.
Parking permits may be purchased on line through MyBlue (either by payroll deduction, credit or debit card), by campus mail (with check or payroll deduction), or in person (with check, cash or payroll deduction). Permits will be mailed to the purchaser by campus mail, if ordered by August 15th. Permits ordered after close of business on August 15th, will need to be picked up at the UNK Police office. Permits will not be sent via regular mail.
If you have any problems please feel free to contact us at parking@unk.edu or 308-865-8367.
2020-2021 Employee Permit cost:
Administrative: $235.00
Faculty/Professional: $150.00
Staff: $120.00
Please consider donating to the crisis leave program. This program allows any employee who earns vacation leave to donate up to five accumulated vacation days per calendar year. The donated leave goes to a pool of crisis leave hours that are used to help an employee who is experiencing a crisis and does not have sufficient leave to cover their absence period. Donation forms can be accessed through SAPPHIRE or the following link:
https://sapphire.bravais.com/document/1730
Please submit completed forms to the Human Resources Office.
Please consider nominating one or more deserving employees for the 2020 SAFE award. The award was created to recognize staff who have performed significant service to the University of Nebraska at Kearney and each award includes a $1,000 stipend. The deadline for nominations will be July 30th. SAFE award winners will be announced on Friday, August 21st at Convocation.
Additional information about the award can be found using the following link:
https:/www.unk.edu/bf/_files/p_and_p_linked_files/SAFE_Form.pdf
Employees and Departments/Groups of Employees can be nominated for different awards. The awards are presented monthly during the Staff Senate meetings.
Please consider nominating a staff member or group who has demonstrated excellence. It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!