Academic Policies Handbook

Military Service

In the event of a call-up of Reserve and National Guard Forces to active duty, UNK maintains a position of flexibility for students.

At the student’s option, he or she may request a complete withdrawal from all courses at 100% refund of tuition and fees or the student may wish to remain enrolled in classes and discuss options for completing requirements or obtaining a grade of Incomplete with the instructor of each course.

In all cases, a copy of the orders directing the student to report for active duty will be required to support waivers from our standard policies. 

In the event that the departure is sudden or of an emergency nature, the student may retroactively request consideration under this policy within 30 days of his or her return from active duty.  This policy is in addition to and works in conjunction with existing policies, including Board of Regents Executive Memorandum 23 as listed below.

Students should contact the Registrar’s Office, Founders Hall, 865-8527 to initiate a complete withdrawal or to address any questions about this process.

Executive Memorandum No. 23

1. GENERAL

This Policy shall be implemented in order that the University of Nebraska might provide equitable, consistent treatment to its students who are called into military service and to facilitate their ability to continue their education once that military service is completed.

2. ELIGIBILITY

Students who are regularly enrolled in any or program offered by the University of Nebraska are eligible for the benefits described in this Policy, if they: (a) belong to a military unit that is called into active duty, or (b) are drafted and not eligible for deferment; such that the date upon which they are required to report to active duty prohibits them, as a practical matter, from completing the term in which they are enrolled.

3. COURSE AND GRADE OPTIONS

An eligible student may elect to cancel registration in all classes in which he or she is enrolled at the time the call for duty is received. In such case, the student shall receive a full refund for all tuition and student fees paid on behalf of that student. In the alternative, the student may request his or her instructors to award a grade or an incomplete for all classes. If an incomplete is given, then the instructor shall file in the student's educational records and provide to the student specific instructions regarding the study and activities required to complete the course. If a grade and credit are awarded, then the instructor shall award a grade reflective of the student's performance, taking into consideration the quantity and nature of the curriculum through the time of the student's departure. Finally, the student shall have the option of withdrawing from selected courses, receiving a pro-rated refund of tuition and fees for those courses, while also opting to receive a grade or incomplete in other courses in which the student is enrolled.

4. STUDENTS RECEIVING FINANCIAL AID

Notwithstanding any provision to the contrary in this Policy, administration of financial aid with respect to any eligible student shall be consistent with federal and state law. Students otherwise eligible for these benefits and receiving financial aid should immediately contact the financial aid office on their respective campuses, where each case must be addressed individually based upon the particular rules applicable to the relevant student. The campus financial aid offices shall address these matters in such a way so as to minimize the financial hardships to the student, while complying with the applicable law and regulations.

5. PUBLICATION

This Policy shall appear in all student catalogs and placed on the website's of Central Administration and each Campus.

6. SYSTEM APPLICATION

This Policy applies to all administrative units of the University of Nebraska. Each campus may provide supplemental policy guidance, consistent with this Policy, designed to implement the provisions herein, including guidance relating to fees associated with meals and housing, textbooks, parking, lab and course fees, as well as other ancillary fees.

Dated this 17th day of October, 2001.