Basic Plan

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Police and Parking Services Safety Alert

Policy
The University of Nebraska at Kearney is committed to supporting the welfare of its students, faculty, staff and community. This plan is designed to provide guidance applicable to all emergencies, but not all emergencies require implementation of all aspects of the plan. Minor emergencies may not require any implementation of this plan if they can be satisfactorily resolved utilizing normal operational procedures.

This plan identifies functional responsibilities for various organizations and offices within the University. It is anticipated that implementation of this plan will reduce the risk to the University through prevention and mitigation, preparedness, rapid response and coordinated recovery operations.

The plan provides for aiding the local community when appropriate, though the prime responsibilities of the plan are to the University for which it is designed. The intent is for the plan to be viewed as a tool to accomplish the above stated purpose with a minimum of confusion and wasted efforts.
Purpose
Using all available resources in the most effective manner, the Emergency Operation Plan (EOP) predetermines to the extent possible, actions to be taken by the University to achieve the following:
1. Prevent and minimize injuries
2. Prevent and minimize property damage
3. Effective response to natural disasters and other emergencies
4. Supply the public with regular and accurate communication and information
5. Provide education to the University community on natural disasters and other emergencies
6. Provide for rapid recovery from an emergency
7. Coordinate emergency plans with University departments and external agencies
8. Provide for psychological services to meet trauma needs after the emergency
9. Meet regulatory obligations
Basic Assumptions
Three potential levels of emergencies are considered:
1. Level One / Low Risk- Routine incident requiring emergency response from existing available resources. No response required of the Administrative or Emergency Operation Team (EOT).
2. Level Two / Medium Risk- Incidents or threats having the potential of disrupting campus operations and/or services and having the potential of creating negative public reaction. Any member of the EOT may begin the process of activating a portion or all of the EOT
3. Level Three / High Risk- Serious incident or imminent threat disrupting University operations, or causing unusually intense public reaction to potential health and safety incidents, or requiring activation of the plan and/or the Buffalo County Emergency Operation Plan. Any member of the EOT may begin the process of activating the team.
Scope
The EOP will be put into effect whenever an emergency disrupts university business, threatens the lives of university students, faculty, staff and/or visitors, or creates major damage within the university. This plan focuses on:
1. Medical Emergencies
2. Natural Disaster (flood, tornado, severe weather)
3. Man-Made Threats/Emergencies (fire, bio-terrorism, bomb threat)
4. Hazardous Material Emergencies (chemical spills)
During such emergencies, all UNK resources will be made available to the Emergency Operations Team.
Authority and Implementation
1. The authority to declare a University emergency lies with the Chancellor or his/her designees.
2. Members of the Administrative Team will contact the Chancellor anytime they gain information indicating the EOP needs to be initiated. Members of the Emergency Operation Team (EOT) will contact their department’s Vice Chancellor anytime they gain information indicating the EOP needs to be initiated.
3. Any member of the EOT can activate a portion or all of the EOT upon gaining information of an event that may cause a significant impact on the campus.
4. Once the Chancellor has initiated the EOP, the Administrative Team will contact the Assistant Vice Chancellor of Business and Finance to activate the EOT if not already activated. If the Assistant Vice Chancellor of Business and Finance is unavailable, they will contact another executive team member. As these decisions are being made, the individuals at the scene of the situation will be taking the proper steps to help prevent and minimize injuries to individuals and damages to property. These actions will follow each department’s emergency action plans that are in conjunction with this plan.
5. The members of the EOT will have the authority to enlist the help of representatives from other units, as necessary, to participate in response to any emergency.
6. The Incident Commander and/or the Emergency Coordinator will deactivate the Emergency Operation Plan / Team when they are no longer needed.
Administrative Team
The Administrative Team will consist of:
1. Chancellor
2. Vice Chancellors
3. Dean for Student Affairs
4. The Chancellor will be the individual responsible for all final decisions. In the absence of the Chancellor, the established line of succession is the Senior Vice Chancellor of Academic and Student Affairs, Vice Chancellor of Business and Finance, Vice Chancellor of University Relations, Dean for Student Affairs.
Administrative Team Duties
The duties consist of:
1. Coordinate the response to the situation
2. Declaration of a University emergency, if necessary
3. Issue official statements and directions as deemed necessary
4. Necessary decision making to resolve differences, such as prioritizing actions to be taken, and allocating essential resources
5. Making official requests for assistance from other governmental subdivisions (City, County, and State) as required
Executive Committee
The Executive Committee consists of:
1. The Assistant Vice Chancellor for Business and Finance
2. Student Affairs Representative
3. The Director of Police & Parking Services
4. Academic Affairs Representative
Executive Committee Duties
The duties consist of:
1. Oversees the overall mission/ direction of the team
2. Make decisions for the team when time is limited
  C. Completes a yearly review and updates of the plan
Emergency Operation Team
The Emergency Operation Team will normally consist of the following persons or their designee. Each of these team members will have a minimum of two back up designees. In the event he/she is not available a designee will be contacted to serve in his/her place.
1. Assistant Vice Chancellor for Business and Finance
2. Director of Police & Parking Services
3. Director of Facilities
4. Director of Counseling and Health Care
5. Director of Human Resources
6. Director of Residence Life
7. Director of Media Relations
8. Assistant Vice Chancellor for Information Technology Services
9. Academic Affairs Representative
10. Student Affairs Representative
11. Student Representative
12. UNMC Representative
Emergency Operation Team Duties
The Emergency Operation Team, under the direction of the Executive Committee will be responsible for the following:
1. Coordinate the response actions for the University to avoid duplication of effort between departments
2. When required, open the campus switchboard
3. Provide the Administrative Team with the necessary information to make decisions concerning campus safety and the need for outside support.
4. Coordinate and implement the effective utilization of resources from outside agencies
5. Coordinate and implement damage assessment
Area Responsibilities
Responsibilities of specific areas will include, but are not limited to, the following:
1. Incident Commander (Executive Committee)
  1. Convene Emergency Operation Team
  2. Coordinate the services of the EOT
  3. Coordinate the communication between the EOT and the Administrative Team
  4. Hold periodical emergency operation team briefings as the disaster situation requires, but not less than once per day
2. Assistant Vice Chancellor for Business & Finance
  1. When required, initiate a record-keeping system for all expenditures associated with emergency operations
  2. When required, coordinate with Accounts Payable on procedures for handling emergency expenditures
  3. When required, assess the extent of damage and danger caused by the disaster and coordinate with insurers
  4. When required, along with Facilities and Police & Parking Services, assess the extent of damage to a structure to determine if it is safe to return to full or limited function
  5. When required, monitor damage reports to make claims on insurance coverage on behalf of the University.
3. Police & Parking Services
  1. Respond to the scene and notify appropriate authorities
  2. Coordinate with other law enforcement and response agencies
  3. Protect people, property, and resources
  4. Maintain order
  5. Control and limit access to the scene of a disaster or incident
  6. When required, coordinate with local HAZMAT Organization
  7. When required, along with Assistant Vice Chancellor for Business and Finance, and Facilities assess the extent of damage to a structure to determine if it is safe to return to full or limited function.
4. Facilities
  1. When required, assist in deployment of emergency communications
  2. When required, provide transportation support
  3. Oversee and maintain the campus utilities as needed
  4. When required, along with Police & Parking Services, assess the extent of damage to a structure to determine if it is safe to return to full or limited function
  5. When required, coordinate the cleanup and disposal of refuge
  6. When required, coordinate repair and reconstruction activities.
5. Counseling and Health Care
  1. Coordinate first aid and other health related activities
  2. Administer first aid and other health related activities
  3. Provide and coordinate crisis counseling and other emotional health activities
  4. Evaluate the aftermath of the situation and provide necessary services.
6. Human Resources
  1. When required, arrange for expedited services of temporary employees
  2. Interpret personnel policies to work in emergency situation.
  3. Respond to questions from employees and supervisors in relationship to emergency.
7. Residence Life
  1. Coordinate activities concerning student housing
  2. Coordinate meal service provision with UNK Dining Services
  3. Communicate necessary information to the student population
  4. Coordinate emergency housing as necessary
  5. Use available personnel to assist in clean-up and repair operations in student housing areas.
8. Media Relations
  1. Establish and maintain communication with the media
  2. Provide a script for switchboard
  3. Establish a schedule of regular media briefings and coordinate response to the media
  4. Issue timely reports to internal audiences
  5. Issue communication on UNK homepage as necessary.
9. Information Technology Services
  1. Establish network communication for the campus
  2. Maintain network communication for the campus
  3. Assist with the retrieval of faculty, staff and student data.
10. Academic Affairs
  1. Assist in accounting for in class students
  2. Determine available faculty
  3. Asses and restore library equipment / material damages
  4. Reschedule classes to available facilities
  5. Assess and restore classroom equipment / material damages.
11. Student Affairs
  1. Account for student’s status
  2. Issue casualty notifications
12. Student
  1. Vocalize students concerns
13. UNMC
  1. Vocalize UNMC concerns
  2. Assist in medical response
Readiness
The requirements of this EOP necessitate that the University maintain a constant state of readiness to assure for efficient and orderly transition from routine activities to those associated with crisis/emergency situations. This can be accomplished only through Emergency Operations Plan reviews, discussions and exercises.

Notification Lists

Administrative Team

Member	Office Phone
Chancellor	8208
Vice Chancellor of Business and Finance	8205
Senior Vice Chancellor of Academic Affairs/Student Affairs	8209
Vice Chancellor of University Relations	8529
Dean for Student Affairs	1571

Executive Committee

Member Office Phone

Assistant Vice Chancellor for Business and Finance 8426 / 8427

Student Affairs 8519

Director of Police & Parking Services 8517/627-4811

Academic Affairs 8235/8637

Emergency Operation Team

Member	Office Phone
Assistant Vice Chancellor for Business and Finance	8426 / 8427
Director Police & Parking Services	8517 308 627-4811
Director Facilities	8578 308-627-6044
Director Counseling and Health Care	8248/8047
Director Human Resources	8655/8388
Director Residence Life	8519 8374/8660 440-3547
Director Media Relations	8454
Assistant Vice Chancellor For Information Technology Services	8950/8789/8791
Student Affairs Representative	8517
Academic Affairs Representative	8235/8237
Student Representative
UNMC Representative	8751

Assembly Areas
Areas for assembly in case of an emergency will be:
1. Administrative Team Assembly Point
  The assembly area will be the Chancellor Conference room, located in Founders Hall
2. Emergency Operation Center (EOC)
  The Emergency Operation Center (for the Emergency Operation Team) will be located in the Warner Conference Room in Founders Hall with backup locations is the Otto Olsen Building and Cope North. In the event this location is not suitable, the Emergency Operation Center will be determined and announced depending upon the specific nature and location of an event. The location will be transmitted to key members by phone or available communication methods
3. Staging Area
  The staging area is where supplies and workers will be assembled. The location of the staging area will be determined by the Incident Commander
Identification
All individuals entering the EOC or the designated emergency area must have proper identification prior to entering.
1. University employees are issued a university identification card, which establish their ability to respond to an emergency. Identification cards have three different color stripes; red, yellow and white. Individuals issued an identification card with a red strip has full authority to be in all areas. Individuals issued an identification card with a yellow strip may be activated to respond upon the EOT’s request. Individuals issued an identification card with the white strip will not be allowed to have access to the area. University employees are required to wear their university identification on the outside of their clothing when entering the EOC or any designated emergency areas.
2. Agencies from the community must display their department issued I.D. A list of responding departments will be supplied to all perimeter points.
3. Other university employees or volunteers who are asked to respond will be issued an emergency operation identification card, which must be worn on the outside of the clothing when entering any designated emergency area. All emergency operation identification cards will be returned at the end of the individual’s scheduled shift.
Communication
Communication for the Administrative Team and the Emergency Operation Team will be by phone, cell phone, satellite phone and/or radios. The Union frequency will be utilized as the Emergency operation frequency.
1. Individual departments are responsible for bringing their own radios and chargers
2. In situations where more radios are needed, the Department of Police & Parking Services will provide surplus radios. Additional radios and chargers will be provided by the Nebraskan Student Union
3. The Assistant Vice Chancellor of Business and Finance will have access to radios and chargers from the Nebraskan Student Union. He/she will collect the items and take them to the Emergency Operation Center where a radio will be assigned to each individual.
Logistical Responsibilities
1. The Executive Committee will have the overall responsibility for ensuring that Emergency Operation Plan is implemented
2. The Executive Committee will have the overall responsibility for ensuring the plan is reviewed yearly and necessary changes made
3. The Executive Committee will have the overall responsibility for ensuring the plan is disseminated
4. Each member will develop a detailed emergency operation plans for their department and train their employees on that plan
5. The Director of Finance will maintain records of all expenses incurred by the university.

University of Nebraska Kearney

Basic Plan