University of Nebraska Kearney

Email tutorials for Outlook 2010_PC Users  

1. Add attachments to email messages 
• Remember that you can always drag and drop the attachments to your message.


2. Add an email account to Outlook. 
• Add an email account when you first start Outlook  
• Add additional email account in outlook using Add Account command  


3. Add a signature to your emails.
   In this tutorial you will learn how to create different signatures and how to add a signature to an email.  
• Text tutorial  
• Video tutorial 


4. Add Stationery and backgrounds to email messages 
• Apply Outlook stationery and themes to all messages 
• Apply Outlook stationery and themes to a single message 
• Turn off Outlook stationery and themes  


5. Add unwanted names to the blocked senders list (Junk E-mail folder) 


6. Automatically change incoming message colors and fonts based on sender, subject, or recipients 


7. Create a new email message 


8. Create and edit a contact group (old distribution list) 


9. Download images automatically
   Outlook prevents the automatic download of pictures in email messages as a security measure to help prevent possible spamming. It permits images from sites in your Trusted Zone to show but blocks all others. You can override this feature by following this tech recipe:


10. Flag email messages for tracking
    By flagging e-mail messages, you can track responses to messages that you send. You can also make sure that you follow up on messages that you receive. In either case, you can include a reminder alert. This tutorial explores the following subjects:


• Tracking e-mail messages for follow-up
• Flag a message you send to remind recipients to follow-up
• Flag a message you send to remind you to later check for replies
• Flag a message you send to remind recipients to follow-up and to later check for replies
• Find the responses to flagged messages you sent
• Stop tracking an e-mail conversation
• Flag a message that you receive


11. Forward or reply to an email message 


12. Open or save an email message attachment 


13. Out of office message 
• Text tutorial 
• Video tutorial 


14. Print email message 


15. Remove an email account from Outlook 


16. Switch between working online and offline  


17. View email messages by converstation
    Email messages in your Microsoft Outlook 2010 Inbox and other mail folders can be organized by date and arranged by Conversation. When Conversations is turned on, messages that share the same subject appear as Conversations that can be viewed expanded or collapsed. You can quickly review and act on messages or complete Conversations.

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