STUDENT RELATED QUESTIONS
A: Knowing your NUID does not necessarily give anyone access to your personal UNK information. Services that pertain to your personal records should always require positive physical identification or, if you are using an electronic service, the use of a password. Be sure, however, to safeguard your card and your password to prevent unauthorized use.
Q: Are there particular UNK departments that may ask for my SSN?
A: In general, the UNK offices that may require your SSN will be Admissions, the Finance Office, Financial Aid, and Human Resources. (???????)
A: If you are not sure whether you should disclose your SSN, send an email message to the University Privacy Officer at firstname.lastname@example.org (obviously we would need to identify the person and get this account created - I could do it.)
FACULTY RELATED QUESTIONS
A: Any transmission of data containing SSNs by UNK facuty or staff over any communication network, including emails, must be transmitted through encrypted mechanisms. If you absolutely must email an SSN make sure you encrypt the email message. Generally, most UNK faculty and staff will not need to email any Social Security Numbers and it should be avoided. Contact ITS for more information if you need to transmit SSNs electronically.
A: Yes. The NUID can be used in encrypted email correspondence with students or other faculty. It is a best practice to encrypt the NUID whenever you transmit it. The NUID is protected under FERPA and is not considered Directory Information. See the FERPA information on the Student Records page for more information. (The u-wide NUID Steering Committee is going to draft an NUID policy but I'm not sure what it will say yet.)
A: The NUID will be listed instead of the SSN.
A: You cannot use the full NUID or any portion of the NUID to post grades. As an alternative, you can use Blackboard for posting grades.
A: Review the documents and shred all unnecessary files, email messages, or documents containing the SSN. If you need to hold on to particular paper files that include the SSN, you must safeguard them in a locked cabinet or secure office. All necessary electronic files (spreadsheets, databases) containing SSNs must be converted to NUIDs unless your use of the SSN is approved by the Chancellor. Contact Andrea Childress in ITS for conversion information.
A: Use of the SSN is now greatly restricted and requires the approval of the Chancellor. To review UNK's policy and procedures for usage of SSN's click here.
A: Yes. The NUID is the new identifier that UNK will use as the primary key for tracking students, employees and anyone affiliated with the University. The NUID will be an eight digit number that is not related to or derived from the Social Security Number.
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