Office 2007 Tips - The Ribbon
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Office 2007 is the latest release of Microsoft’s productivity suite for Windows including Word 2007, Excel 2007, PowerPoint 2007, and Outlook 2007.
When you first open Office 2007, you may be surprised by it's new look. The most noticeable change is The Ribbon.
With the Ribbon, commands and other tools you need are now exposed and more readily available. Instead of having 30 or so undisplayed toolbars, and commands buried on menus or in dialog boxes, you now have one control center that brings the essentials together and makes them very visual.
And once you learn how to use the Ribbon in one program (the picture here shows Word 2007), you’ll find it easy to use in other programs too.
Three Parts to The Ribbon
The three parts of the Ribbon are tabs, groups, and commands.
1. Tabs sit across the top of the Ribbon. Each one represents core tasks you do in a program.
2. Groups are sets of related commands. They remain on display and readily available, giving you rich visual aids.
3. Commands are arranged in groups. A command can be a button, a menu, or a box where you enter information.
How do you get started? Begin with the first tab, the Home tab. In Word 2007, for example, the Home tab has the commands that people use most commonly when they write documents: font formatting commands (Font Group), paragraph options (Paragraph group), and text styles (Styles group)
How Commands are Organized
Commands are organized by how they are used. Frequently used core commands no longer have to share space with a range of remotely related commands on a menu or toolbar.
Let's look at the Paste command, for example. It is one of the most frequently used commands, therefore it gets maximum exposure in the window, along with its related commands, Cut and Copy. These commands all appear in the Home tab area.
Less frequently used commands are less prominent on the Ribbon. For example, most people use Paste Special less often than they use Paste. So to access Paste Special, you first click the arrow on Paste.