Because UNK is a public body, its
records are available for public inspection. However, UNK employment
records are confidential and will not be made available, except upon
written authorization signed by the individual to whom the records
pertain or in response to a legal mandate. In this context, employment
records are those of persons who are employees of UNK and persons who
are or have been either applicants or nominees for employment by UNK.
Such records include the entire employment process beginning with
application or nomination for appointment, search committee evaluation
and appointing authority evaluation, through appointment and
employment, and ending with separation from employment.
The following are not confidential and are considered by UNK as directory information:
- Employee's Name
- Gross salary
- Dates of hire and separation
- Type of appointment(s) held and term of each appointment
- Title or academic rank
- UNK employment address
- Postsecondary education degrees earned
- Awards or honors
Information other than directory information is accessible only to
the employee, the department administrative personnel, UNK Human
Resources, and other University offices with a need to know.
Non-directory information should be released to others only with signed authorization from the employee or in response to a legal mandate.
Departments have three options for responding to requests for reference checks:
- Refer to Human Resources
- Provide directory information only
- With a signed release, respond to questions and provide information based only on what is documented in the employment file
For more information about responding to reference checks, inquire in Human Resources.