Vacation Leave. Vacation leave accrues on a daily (not monthly) basis and cannot be taken until it is earned. The amount of vacation time that can be accumulated at the University of Nebraska is (280) hours regardless of employment category. If an employee reaches (280) hours they will not accrue any additional vacation leave until their balance drops below (280) hours. Vacation leave is accrued according to an employee's service date. An employee's service date is the basis from which the number of years of service is determined; it is defined as the month in which current continuous employment began in a regular status. However, service at another State agency is recognized in this calculation.
Requests for vacation must be submitted in advance to the appropriate supervisor. Assuming supervisor approval, vacation leave may be taken as it accrues without a specific waiting period. Employees' preferences as to time of vacation will be considered but the University reserves the right to assign vacation periods.
Regular part-time employees (.50 FTE or greater) can earn vacation leave on a prorated basis. Temporary employees shall not earn, accumulate or be granted vacation leave. Vacation leave shall not accrue to any employee on leave of absence without pay. Holidays falling within a period of vacation leave shall not be charged as vacation.
Accumulated vacation leave balance is not affected by an employee's transfer from one University office/department to another University office/department. Regular employees who leave the University's employ but return to employment within three years, may count all of their previous continuous service for the purpose of vacation leave accrual. Employees who return to employment after retirement are considered new employees and earn the same amount of leave as other new employees. The value of unused vacation is paid when an employee separates from the University. Upon the death of an employee, the value of any unused vacation will be paid to the employee's beneficiary.
Vacation Leave Accrual Rates. The amount of vacation time that can be accumulated at the University of Nebraska is (280) hours regardless of employment category. If an employee reaches (280) hours they will not accrue any additional vacation leave until their balance drops below (280) hours.
Accrual rates change effective the first pay period following the employee's anniversary date.
Academic and Administrative Employees. The maximum vacation which may be earned and accrued by members of the Academic-Administrative (all-year) staff, effective April 1, 2007, shall be two hundred eighty (280) hours; provided that any employee who has accumulated more than 280 hours of vacation as of said effective date shall be entitled to retain any such excess vacation over 280 hours for future use. The basis for computation is the accrual of sixteen (16) hours of vacation per monthly pay period.
The service date shall be the basis from which number of years of employment is determined, and this is defined as the month in which current continuous service began in a permanent full-time status. Vacation time is to be credited beginning the month of hire in a permanent, full-time status with the accrual of prorata entitlement at the end of that monthly pay period; assuming supervisory approval, vacation time may be taken as it accrues without a specified waiting period.
Managerial/Professional Vacation Leave Accrual Schedule. During first through second year of continuous regular service - 8 hours per pay period, which is 12 working days or 96 hours/year.
During third through fifth year of continuous regular service - 12 hours per pay period, which is 18 working days or 144 hours/year.
After fifth year of continuous regular service - 16 hours per pay period, which is 24 working days or 192 hours/year.
Office/Service Leave Accrual Schedule. During 1st year through fifth year of continuous regular employment - 3.692 hours per pay period, which is 12 working days or 96 hours/year.
During 6th year of continuous regular employment - 4.615 hours per pay period, which is 15 working days or 120 hours/year.
During 7th year of continuous regular employment - 4.923 hours per pay period, which is 16 working days or 128 hours/year.
During 8th year of continuous regular employment - 5.231 hours per pay period which is 17 working days or 136 hours/year.
During 9th year of continuous regular employment - 5.538 hours per pay period which is 18 working days or 144 hours/year.
During 10th year of continuous regular employment - 5.846 hours per pay period which is 19 working days or 152 hours/year.
During 11th year of continuous regular employment - 6.154 hours per pay period which is 20 working days or 160 hours/year.
During 12th year of continuous regular employment - 6.462 hours per pay period which is 21 working days or 168 hours/year.
During 13th year of continuous regular employment - 6.769 hours per pay period which is 22 working days or 176 hours/year.
During 14th year of continuous regular employment - 7.077 hours per pay period which is 23 working days or 184 hours/year.
During 15th year of continuous regular employment - 7.385 hours per pay period which is 24 working days or 192 hours/year.
During 16th year of continuous regular employment and beyond - 7.692 hours per pay period which is 25 working days or 200 hours/year.
The amount of vacation time that can be accumulated at the University of Nebraska is (280) hours regardless of employment category. If an employee reaches (280) hours they will not accrue any additional vacation leave until their balance drops below (280) hours.
Holiday Pay. Recognized Holidays The University of Nebraska recognizes twelve holidays. The holidays recognized, but not necessarily on the date indicated are:
New Year's Day - January 1
Martin Luther King Jr. Day - Third Monday in January
President's Day - Third Monday in February*
Arbor Day - Last Friday in April*
Memorial Day - Last Monday in May
Independence Day - July 4
Labor Day - First Monday in September
Columbus Day - Second Monday in October*
Veteran's Day - November 11*
Thanksgiving Day - Fourth Thursday in November
Day after Thanksgiving - Friday following Thanksgiving
Christmas Day - December 25
Floating Holidays. The University is authorized to schedule employee holidays to be more closely aligned with the academic year calendar. As such, four holidays (noted *) are accrued but not observed on the given day. These are designated as Floating Holidays and are saved with the intention of using them during the holiday shutdown in December. Human Resources will provide a schedule of the holidays each year.
Full-time regular employees are eligible for eight hours of pay for each recognized holiday.
Regular part-time employees are eligible for holiday pay on a prorated basis based on their FTE.
Temporary employees are not eligible for paid holidays and if required to work on a holiday will be paid for the time worked at their normal rate of pay.
Employees who work on one of the four noted holidays will accrue floating holiday pay to be used normally holiday break. In certain situations, employees may request to use the floating holiday pay during the year, with their supervisor's and Human Resource's approval.
Employees who separate employment before the use of floating holiday pay will be paid at the regular rate for those hours.
Employees who have used their floating holiday pay or who begin employment later in the calendar year and therefore have not accumulated enough floating holiday pay to cover the holiday break may use accrued vacation leave, time off without pay, and/or may be advanced up to one week vacation leave, with the supervisor's and Human Resource's approval, as needed to cover such days off.
Employees who are advanced leave and then separate employment may have their final pay reduced as necessary to cover the advanced leave.
Holidays Worked. Employees may be required to work on a University holiday. Hourly paid employees required to work on a holiday will be paid for the holiday plus the hours worked. For hourly paid employees required to work on a holiday, departments may exercise one of the following options: Employee receives holiday pay plus pay for hours worked on the holiday. Or the employee receives pay for the hours worked and takes the holiday (hour for hour) with pay at a later date (banked holiday).
Either option requires prior approval from the department head or chair. Monthly paid employees required to work on a holiday will be given an alternate time off for hours worked on the holiday (hour for hour). The time taken should be mutually agreed upon by the employee and the supervisor
Observed Holidays. The other eight holidays (not highlighted) are observed on the date recognized.
Eligibility. In order to receive pay for a holiday, an employee must not have been absent without pay on the workday immediately preceding or immediately following the holiday. If an employee is absent from work the day immediately preceding or immediately following an observed holiday using authorized vacation, sick, injury, military, civil, administrative, or funeral leave they are entitled to pay for the holiday.
If an employee is absent from work the day immediately preceding or immediately following an observed holiday and the supervisor chooses not to authorize paid leave, the employee will not be entitled to pay for the holiday.