University of Nebraska Kearney

Vehicle Accidents (University Vehicles). This procedure outlines the steps for handling accidents involving UNK vehicles. When the accident occurs:

1. Transportation Services will be notified immediately by the employee. Transportation Services will then notify Human Resources of the accident and what details they know. Human Resources will then notify Risk Management to make them aware of the impending claim.
   
2. Transportation Services will inform the staff person to complete the University Vehicle Accident Report and return it to them. Transportation Services will also follow-up with the employee to assure this is done in a timely manner.
   
3. Transportation Services will ensure that a University Vehicle Accident Report form is in each vehicle.
   
4. Transportation Services will request from the appropriate law enforcement agency a copy of the report on file. This also includes requesting a check or money to pay for such reports.
   
5. Once Transportation Services has collected the University's Vehicle Accident Report from the employee, the report from law enforcement, and any other documents (estimates, names and insurance companies for the other party etc.), they will submit them to Human Resources. Human Resources will then send the information to Risk Management.
   
6. Transportation Services is then responsible for obtaining estimates and submitting the original to Human Resources. Human Resources will then forward the estimates to Risk Management.
   
7. Facilities/Transportation Services is responsible for deciding who will pay the deductible and notifying the department if they are responsible.
   
8. Human Resources will be responsible for contacting insurance companies for the other party involved, getting the appropriate information, and handling the claim accordingly.
   
9. Human Resources will maintain a file with all claims and all documentation.
   
10. Transportation Services is responsible for sending the checks to the appropriate service providers and issuing payment forms to Finance to pay for the deductibles.

Property Damage (University Property). When the damage occurs:

1. Public Safety will be notified immediately by the employee or department. Public Safety will then notify Human Resources of the damage and what details they know. Human Resources will then notify Risk Management to make them aware of the impending claim.
   
2. Human Resources will inform the staff person/department to complete the University Claim for Damage Report and return it to them.
   
3. Human Resources will request from the appropriate law enforcement agency (if applicable) a copy of the report on file. This also includes requesting a check or money to pay for such reports.
   
4. The department is then responsible for obtaining at least two estimates and submitting the originals to Human Resources. Human Resources will then forward the estimates to Risk Management.
   
5. Once Human Resources has collected the University's Claim for Damage Report from the employee/department, the report from law enforcement (if applicable), and any other documents (estimates, names and insurance companies for the other party etc.), they will submit them to Risk Management.
6. The department is responsible for deciding how the deductible will be paid.
   
7. Human Resources will be responsible for contacting insurance companies for the other party involved, getting the appropriate information, and handling the claim accordingly.
   
8. Human Resources will maintain a file with all claims and all documentation.
   
9. Human Resources is responsible for sending the checks to the appropriate service providers and the department is responsible for issuing payment forms to Finance to pay for the deductibles.