UNK Alert

Updating SAP Information

Updating employee information in SAP using ESS (Benefit Eligible Employees):  Landline telephone numbers, cell telephone numbers, e-mail addresses, and mailing addresses can be updated by using ESS.  ESS can be accessed through the UNK home page by going to quick links and clicking on Firefly.  Non benefit eligible employees will need to submit a Personal Data Change Form found in Sapphire or e-mail the change to humanresources@unk.edu

Step by step directions to use firefly to update telephone numbers, e-mail addresses and mailing addresses: 

  • Click on Employee Self Service tab on toolbar at the top of the page.
  • Go to the "personal information" section in the upper left part of the page and click on addresses.
  • You can update information for permanent, current and emergency addresses.   Information for UNK Alert will be pulled from the information in permanent address. Both current and permanent address information should be updated when a change is made.
  • Click on edit under permanent address.
  • The first telephone number should be the number you wish to be called for all notifications. This can be a landline or cell telephone number. In emergency situations, all numbers will be called until a contact is made. In non emergency situations only the first number will be called. The first number is the telephone number that will be listed in the UNK telephone directory if you include a personal telephone number as directory information.
  • You can add up to two more telephone numbers as contact numbers for emergencies.  The numbers can be yours or of another person such as a spouse. The type of number for telephones 2 & 3 can be designated via the drop down box.
  • Once you have entered all the telephone numbers, click on review.
  • Review the information to be sure the telephone numbers are designated correctly.
  • You can opt-in for text messages by entering your telephone number in an available blank field and selecting “Text Messages” as a phone type.
  • If all the information is correct, click on save.
  • If you use another number other than your desk telephone number for your published work number you can set your desk telephone number as a alternate work number so that you will receive emergency calls directly to your desk telephone.

Please note that any changes to your work telephone numbers and work address located in work address will need to be made through a Personal Data Change form located in SAPPHIRE.