Staff Senate, representing three staff employee groups, is composed of twelve members: six elected by administrative/managerial/professional staff members, three elected by office staff, and three elected by members of service staff. Every five years, prior to election, representation will be reviewed to ensure maintenance of proportional representation.
Terms of membership are three years. A member may be removed from Staff Senate by two-thirds majority vote of the members for cause.
The Director of Human Resources serves as an ex-officio member.
If the immediate past-president is not re-elected to Staff Senate, that individual will become a non-voting ex-officio member for the year immediately following their presidency.
The officers of Staff Senate are President, Vice President, Secretary, and Treasurer. The duties of the officers are as follows:
ELECTION OF OFFICERS/COMMITTEE MEMBERS:
Officers are elected for one-year terms by Senate members as the last item of business at the April meeting. Newly elected Senate members are asked to attend the meeting and participate only in the election.Outgoing Senators are not eligible to vote.
The Director of Human Resources will conduct the election of Staff Senate officers. In the event of the Director's absence, he/she will designate an out-going member of Staff Senate to conduct the actual election and/or any portions thereof as deemed necessary due to the Director's absence.
The Director, or his/her designee, shall solicit nominations from continuing and newly elected Staff Senate members during the month of April prior to the meeting. Persons can self-nominate or nominate another member. The Director, or his/her designee, will ascertain a nominee's willingness to serve as an officer after receiving a nomination.
The Director, or his/her designee, will prepare a ballot with all nominations listed and nominations will be accepted from the floor. Election will be by secret ballot, to be counted by the Director, or his/her designee. A simple majority of the votes will elect.
It is suggested that the President have served at least one year on the Senate. The President will refrain from voting except in the event of a tie per Robert's Rules of Order. When a tie occurs, a revote will be taken which includes the President. New officers will assume their duties effective May 1 through April 30, concurrent with the Senate year.
Should the President resign, the Vice President will assume the President's role for the remainder of the elected term of office. Should a vacancy occur in the other offices, an election will be held at the next meeting to fill the vacancy for the remainder of the elected term of office.
Staff Senators, whose service area changes during their three-year term, will continue in their current capacity until the next election.
Two Staff Senate Representatives are elected to serve on the Professional Conduct Committee coordinated by Faculty Senate. The two Staff Senate representatives are elected for one-year terms by the full Staff Senate at the regular April meeting with their term to begin May 1. The Director of Human Resources, or his/her designee, will conduct the election, with nominations being accepted from the floor. Election will be by secret ballot; a simple majority of the votes will elect.
Staff Senate members must serve on at least one committee each year. Staff Senate standing committees must have at least four persons, including one from each group of employees represented on the Senate. At least one of the persons must be a Senate member. Any staff member may serve on a standing committee, and appointments will come from recommendations made to the Senate
Ad hoc committees must consist of at least four persons, with at least one of the persons being a Senate member. Any staff member may serve on an ad hoc committee, but it is strongly recommended that all four employee groups of Staff Senate be represented. Additional appointments will come from recommendations made to the Senate.
Each committee will select a chair from its membership, and all members of the committee are eligible. Senate members serving on a committee will report on the committee's activities at regular Senate meetings. If official committee minutes were taken, a copy of them should be provided for the Vice President of Staff Senate. Committee composition will be reviewed in May at the beginning of each new term.
Communications Committee: The Communications Committee is responsible for the following:
Professional Development Committee:The Professional Development Committee supports participation in education/training opportunities that enhance job performance and wellness.
Recognition Committee:The Recognition Committee promotes processes and incentives for rewarding excellence in performance and service.
Executive Committee:The Executive Committee is composed of the Senate President, Vice President, Secretary, and Treasurer. The Executive Committee is responsible for the following:
Ad Hoc Committees: When deemed necessary, ad hoc committees will be formed.
Before a formal committee report is given to the Senate, a copy of the report must be provided to the Senate Vice President for dissemination to the Executive Committee for review at least seven calendar days before the next Staff Senate meeting. Copies of committee reports are to be available byposting on blackboard. In addition, all committee chairs will file a year-end report and submit any budget requests to the Senate President by March 1.
The Senate year runs May 1 through April 30, with monthly meetings to be held beginning in May. Meetings will be conducted by Roberts Rules of Order and are expected to run no longer than 90 minutes. Additional meetings may be called as deemed necessary by the Senate President.
Staff Senate will receive an annual budget which will be presented to the general membership by March. A simple majority vote of the general membership present at March's general meeting is needed to approve this proposed budget
Senate minutes are to be provided to Senate members via e-mail for review. Members will be notified of a deadline of at least three days to suggest changes to the minutes. Prior to the next regular Senate meeting, after the deadline has passed and the modifications have been made, the minutes are released to the campus via e-mail. Upon request, paper copies will be provided to employees without access to e-mail. Final approval of the minutes will be voted on at the next regular meeting.
Senate members are to report their absence from Senate meetings to either the Senate President or Vice President before the meeting. Such a report will constitute an excused absence. Two unexcused absences without cause within one Senate year will be grounds for Senate to ask for the resignation of that person from the Senate.
A simple majority of the voting members, i.e., seven persons, will constitute a quorum for any meeting.
AMENDMENTS TO THE BYLAWS:
Recommended changes to these bylaws will require an affirmative vote of at least two-thirds of the Senate.
Revised February 2012
Revised July 2010
Revised February 2010
Revised May 2009
Revised April 2008
Revised March 2007
Revised July 2006
Revised June 2004
Revised October 2003