In this March 2018 issue:

26th Annual Celebrating Excellence Retirement and Service Award Luncheon

The 26th Annual Celebrating Excellence Retirement and Service Award Luncheon will be held on Tuesday, April 17, 2018. Please mark your calendars and plan to attend. (Luncheon starts at 12:30 p.m. with service awards starting at 1:15 p.m.) in the Ponderosa Room of the Nebraskan Student Union.

Flexible Spending Accounts

The Health Care and Dependent Care Flexible Spending Accounts deadline for submitting 2017 claims to WageWorks is 5:00pm on Sunday, March 31, 2018. Only expenses for services incurred in 2017 may be reimbursed. Contributions not reimbursed will be forfeited. For questions, please call Human Resources at 865-8522.

Foundation Accounts

A review is being done on Foundation account access.  A list of Foundation accounts will be sent to the departments that will show the people that have spending and/or viewing authority on each account.  If you receive one of these lists, please review and respond back with any additions, changes, or deletions.  We will also be working with departments on underutilized funds to see how they might be better used.  Contact Jane Sheldon (8427) or Mike Rohde (8099) with any questions.

Emergency Procedure Information

The University of Nebraska at Kearney is committed to the safety and well-being of students, faculty, staff, and visitors.  In the event of an emergency or natural disaster, the University provides official emergency information as quickly as the situation allows. Information about the situation will be available to students, faculty, and staff through a variety of sources, including:

  • UNKAlert Notification System
  • UNK website

Also be sure to familiarize yourself with the University’s Emergency Procedures.


Nebraska’s Severe Weather Awareness Week is March 25th through March 31st.  Look for “Announce” messages and “like” UNK Police and UNK Parking on Facebook.


Accepting Credit or Debit Card Payments on Campus

The Payment Card Industry has strict regulations which dictate how payment card acceptance can be implemented on campus. Departments at the University of Nebraska Kearney may request the ability to accept payment cards (credit and/or debit) as a method of payment provided they meet UNK policy, state and federal laws, contractual obligations, and the rules of UNK’s banks and financial institutions.

Departments must obtain approval from the Finance Department prior to initiating or engaging in any activity where payment cards (credit and/or debit) are used. Only approved equipment, payment gateways, processes and vendors may be utilized. Please involve the Finance Department as soon as possible when considering the acceptance of payment cards as the approval process takes time. Contact Chris Moran at 8785 or morancl@unk.edu with questions.

Fiscal Year-End Information

There will be two opportunities for you to attend an Informational Meeting on Fiscal Year-end Procedures. Topics to be covered include budget encumbrances and balances carried forward, accrual adjustments, payroll processing, AP parked document processing, procurement card processing and more. Please contact Chris Moran at 8785 if you have questions.

Thursday, April 5, 2:00-2:45 PM, Copeland 142 Register

Tuesday, April 10, 9:00-9:45, Ockinga Auditorium Register

Reading Your SAP and Firefly Financial Reports

There will be two opportunities for you to attend a demonstration on financial reports that are available in SAP and Firefly that can assist departments in managing their budgets and how to read and understand those financial reports. Please contact Chris Moran at 8785 if you have questions.

Thursday, April 5, 3:00-3:45 PM, Copeland 142 Register

Tuesday, April 10, 10:00-10:45, Ockinga Auditorium Register

Employee Achievement/Teamwork Excellence Award Nomination Forms

Employees and Departments/Groups of Employees can be nominated for different awards. The awards are presented monthly during the Staff Senate meetings.

Please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!



For further information

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures