In this January 2018 issue:

Martin Luther King Jr. Holiday

UNK will be closed on Monday, January 15, 2018 in recognition of the Martin Luther King Jr. Holiday.

2017 W-2 Forms

As required by law, W-2’s will be made available or mailed by January 31, 2018. If you opted to receive your W-2 online, you will receive a notice when they are available.  If you opted to receive a paper W-2, it will be mailed to your permanent address as listed in Firefly as soon as the forms are printed in Lincoln. Please note that if you elected a paper version, you will not be able to view it via Firefly. If you have questions, please call 865-8182.

Construction Project Submittal Deadline Approaches

The deadline for submitting construction projects to Facilities Management and Planning is February 28, 2018, for projects to be completed prior to the Fall 2018 semester. Projects included with this deadline range from larger renovation work (involving multiple subcontractors) to small room modifications (moving walls, power receptacles, etc.) to simple renewal projects (paint and carpet).

Projects will need to be submitted with funding source and Space Alteration form, refer to link here.

If there are additional questions or concerns, please contact Facilities at ext. 1700.

New Vendor Request Process Announced

As Procurement works to realize savings for the university through consistency and streamlining processes, we are identifying actions-like vendor record management requests-that can be addressed to create better efficiencies.

The University of Nebraska will begin transitioning new vendor requests and change of address requests to eSHOP using the “Special Form-Vendor Request”. The SAP Vendor Request form has remained available; however, as of January 19, 2018, access to the form will be removed.

Instructions for completing a Vendor Request Form are available on the eSHOP launch page under Training Resources: “Vendor Request-Creating”.

You should have received an email from Maggie Witt, Associate Vice President of Procurement on Friday, December 22nd which will have more details. If you did not receive the email or have any questions please feel free to contact us at -8419 or acctspay@unk.edu.

eSHOP Direct Pay Bill Paying Process

If you pay bills for your department and haven’t been able to attend a training session for the newly introduced process through eSHOP, AP and Business Services encourage you to sign up for the next class which will be offered in January as may be needed. Register through Workshop Registration page within the Business & Finance webpage. There is only room for 10 in the class.

New Hire Trainings

Accounts Payable conducts regular trainings for many of the functions performed by Office Associates throughout the year. If you have a newly hired employee in your department, please refer to the Workshop Registration page within the Business & Finance webpage to register for a class. If there is not a scheduled class, please utilize the “Request Training” link to alert staff that you have a training need. The classes to start with are:

  1. SAP/Firefly Basic Navigation
  2. Bill Paying Process
  3. SAP Parked Invoice Entry
  4. eSHOP Direct Pay Invoicing
  5. SAP Automated Travel

Employee Tuition Remission

Allocation of tuition remission credits for the Spring Semester can now be entered and final submission is Friday, February 2nd, 2018. Allocate credits via Firefly/ESS, under Benefits, click “Employee & Dependent Scholarship”. For employees utilizing KSC forms, please visit the link below. For questions, please call 865-8516.


Employee Achievement/Teamwork Excellence Award Nomination Forms

Employees and Departments/Groups of Employees can be nominated for different awards. The awards are presented monthly during the Staff Senate meetings.

Please consider nominating a staff member or group who has demonstrated excellence. It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!



For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures