In this November 2017 issue:

Annual NUFlex Enrollment

Annual NUFlex Benefits Enrollment and Health Risk Assessment begins on Monday, October 30th and ends Friday, November 17th, 2017 at 5:00pm. Employees will be able to make any changes to their benefits plan during this time. If you contribute to the Health Care Flexible Spending Account and/or Dependent Care Flexible Spending Account, you will need to enter amount(s) – even if those amounts are the same as last year.

Human Resources will be available to assist you with questions regarding the Annual NUFlex Benefits Enrollment and Health Risk Assessment on the following dates:

November 2nd - 1pm to 3pm (Library – West Lower Level Computer Lab)

November 9th (Benefits Fair) - 1pm to 4pm (Student Union – Ponderosa Room)

November 16th - 10am to noon (Library – West Lower Level Computer Lab)

Note: The NUFlex enrollment portal in Firefly has changed. We encourage you to enroll early to avoid any last minute complications. For guidance on how to use the new portal, view this enrollment video tutorial before you begin.

For any questions, please call 865-8516.

UNK Health and Benefits Fair

Mark your calendar! The UNK Employee Health and Benefits Fair will be on Thursday, November 9th from 1:00 to 4:00 in the Ponderosa Room. Join us for various healthcare and benefit options available to you.

Update Your Beneficiaries

You can designate your Life Insurance Beneficiary Designation via Firefly Employee Self Service (ESS) – Life Insurance Beneficiary Designation. This application will allow you to electronically manage your life insurance beneficiaries. To update retirement plan beneficiaries, view your TIAA and/or Fidelity account.

Employee Tuition Remission

Allocation of tuition remission credits for the Spring Semester can now be entered and final submission is Friday, February 2nd, 2018. Allocate credits via Firefly/ESS, under Benefits, click “Employee & Dependent Scholarship”. For employees utilizing KSC forms, please visit the link below. For questions, please call 865-8516.


Leave Requests for 2018

Effective immediately users participating in Firefly's Employee Self Service (ESS) Leave Request process will be able to request vacation or sick leave for the 2018 calendar year. For the remainder of 2017, employees will be limited to requesting up to 40 hours of vacation leave and up to 40 hours of sick leave for 2018.

When viewing your leave balances, the 2018 submitted/approved leave will not appear on your current balances until January 1, 2018. However, the approved leave will be displayed in your View/Delete tab and on the leave calendar.

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If you try to submit over 40 hours of vacation leave or 40 hours of sick leave for 2018, you will receive the following error message:

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Contact your campus or college Human Resource department for questions about the 2018 leave requests or to learn more about the process.

Holiday Closedown for Thanksgiving and Christmas Holidays

For your planning purposes, the Thanksgiving Holiday begins on Wednesday, November 22nd for students and faculty.  For staff members, the Thanksgiving Holiday is November 23rd and 24th.

December Holiday closedown for 2017 begins on Monday, December 25th and concludes on Monday, January 1st.  Staff will return to work on Tuesday, January 2nd.  Spring semester classes begin on January 8th, 2018.  Staff can enter their floating holiday requests after November 10th (Veterans Day – the last floating holiday to accrue for 2017). 

Paid holidays will be December 25th and January 1st.  Floating holidays will be December 26th through December 29th.  If you have questions or you do not have enough leave time to cover this time period, please contact Human Resources at 865-8426.

2017 W-2 Forms

The University of Nebraska system allows all employees to opt to receive their W-2 through Employee Self Service (Firefly).  Please consider opting for the electronic version to save paper and distribution time.  Those that choose to receive an electronic W-2 through Firefly will receive their W-2 statement about a week earlier than those who receive paper W-2 forms.  Only employees who elect an electronic W-2 will be able to view their W-2 form throughout the year.  To enroll, log into Firefly>Employee Self Service>Payment>Enroll for 2017 Tax Year W-2 Online Delivery.   Please contact Human Resources at 865-8426 with any questions.

This is also a good time to review your address listed in Employee Self Service (Personal Information>Address & Emergency Contact) to confirm that your contact information is current.  The address listed in an employee’s “permanent address” is where all benefit and payroll related information is sent, so it is important that the information is correct.

Snow Removal Lots - Effective November 1, 2017

There will be NO PARKING allowed in Commuter (yellow) only lots from midnight to 6:00 a.m., November 1st to April 1st.

In the event of snow during a time in which parking is allowed, a SNOW EMERGENCY may be declared, at which time there will be NO PARKING in designated lots.  Signs will be posted in designated lots. Faculty, Staff and Students will be notified by email and other means when possible.  It will be the responsibility of the owner of the vehicle to watch weather conditions and take appropriate steps. 

Snow Removal Lots will be enforced during all the breaks. 

Employee Achievement/Teamwork Excellence Award Nomination Forms

Employees and Departments/Groups of Employees can be nominated for different awards. The awards are presented monthly during the Staff Senate meetings.

Please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!



For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures