In this November 2016 issue:

Leave Requests for 2017

Effective immediately users participating in Firefly's Employee Self Service (ESS) Create Leave Request process will be able to request vacation or sick leave for the 2017 calendar year. For the remainder of 2016, employees will be limited to requesting up to 40 hours of vacation leave and up to 40 hours of sick leave for 2017.

When viewing the remainder balance, the information will not reflect your correct balances. This is because your balance will not reflect requests submitted for 2017 until the carry forward balance is moved to the new year in January 2017. The warning message shown below is legitimate because the leave balances are not yet recognized in 2017, but will not impact the processing of your request.

leave request

For those not participating, the Create Leave Request process allows an employee to submit a leave request to a designated approver. The employee receives an email notification when the leave is approved or rejected; if approved, the request is posted to SAP. Once approved, the employee and the approver are able to add the requested leave to their Outlook calendar.

Contact your Payroll/Human Resource department for questions about the 2017 leave requests or to learn more about the process.

Annual NUFlex Enrollment

Annual NUFlex Enrollment began on Monday, October 31st and will end on Friday, November 18th at 5:00pm. Please take advantage during that time, to make any changes to your 2017 benefits. For questions, please call 8516.

Employee Tuition Remission

Allocation of tuition remission credits for the Spring Semester can now be entered and final submission is Friday, February 3th, 2017. Allocate credits via Firefly/ESS, under Benefits, click “Employee & Dependent Scholarship”. For employees utilizing KSC forms, please visit the link below. For questions, please call 8516.


Telehealth Services

A New and Innovative Way to Access Health Care 24/7/365. Blue Cross and Blue Shield of Nebraska offers telehealth services through American Well, also known as Amwell, the industry’s leader in telehealth solutions. With Amwell, you can register for free, and the cost per visit is less than the cost of an in-person doctor office visit. There are three easy ways to register:

  • Download the Amwell app on your mobile device from the Apple App Store or Google Play
  • Visit nebraska.com/telehealth
  • Call toll-free 844-SEE-DOCS (844-733-3627)

*When prompted, enter Service Key BCBSNE to get the Blue Cross and Blue Shield of Nebraska member rate.

For more information on telehealth services, please visit:


Holiday Closedown for Thanksgiving and Christmas Holidays

For your planning purposes, the Thanksgiving Holiday begins on Wednesday, November 23rd for students and faculty.  For staff members, the Thanksgiving Holiday is November 24th and 25th.

December Holiday closedown for 2016 begins on Monday, December 26th and concludes on Monday, January 2nd.  Staff will return to work on Tuesday, January 3rd.  Classes begin on January 9th, 2017.  Staff can enter their floating holiday requests after November 11th (Veterans Day – the last floating holiday to accrue for 2016). 

Paid holidays will be December 26th and January 2nd.  Floating holidays will be December 27th through December 30th.  If you have questions or you do not have enough leave time to cover this time period, please contact Human Resources at 865-8426.

2016 W-2 Forms

The University of Nebraska system allows all employees to opt to receive their W-2 through Employee Self Service (Firefly).  Please consider opting for the electronic version to save paper and distribution time.  Those that choose to receive an electronic W-2 through Firefly will receive their W-2 statement about a week earlier than those who receive paper W-2 forms.  Only employees who elect an electronic W-2 will be able to view their W-2 form throughout the year.  To enroll, log into Firefly>Employee Self Service>Payment>Enroll for 2016 Tax Year W-2 Online Delivery.   Please contact Human Resources at 865-8426 with any questions.

This is also a good time to review your address listed in Employee Self Service (Personal Information>Address & Emergency Contact) to confirm that your contact information is current.  The address listed in an employee’s “permanent address” is where all benefit and payroll related information is sent, so it is important that the information is correct.

Construction Project Submittal Deadline Approaches

The deadline for submitting construction projects to Facilities Management and Planning is February 24, 2017, for projects to be completed prior to the Fall 2017 semester.  Projects included with this deadline range from larger renovation work (involving multiple subcontractors) to small room modifications (moving walls, power receptacles, etc.) to simple renewal projects (paint and carpet).

Projects will need to be submitted with funding source and Space Alteration form, refer to link here.

If there are additional questions or concerns, please contact Facilities at ext. 1700.

eSHOP Newsletter

The University Change Management Team has created a Quarterly eSHOP Newsletter.  The first page will be university wide news and the second page will be UNK related news.  The link to the Newsletter can be found on the UNK website under Purchasing.


REMINDER:  UNK Employee Health and Benefits Fair

Mark your calendar! The UNK Employee Health and Benefits Fair will be on Wednesday, November 2nd from 1:00 to 4:00 in the Ponderosa Room. This gives employees the opportunity to learn more about their healthcare and benefit options. There will be many different vendors available to answer questions and there will also be door prizes!  

Employee Achievement/Recognition of Excellence Award Nomination Forms

The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links.  These forms are also available as links on the UNK Staff Senate webpage. 

As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!



For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

Flashpoints Archive