Flashpoints

In this April 2016 issue:



Enroll for 2016 Online W-2

As you are filing your 2015 taxes, now is a perfect time to think about your preferred delivery method for your 2016 W-2 form. All UNK employees can now enroll for online delivery of their 2016 W2 tax statement by logging into Firefly>Employee Self Service>Payment>Enroll for 2016 Tax Year W-2 Online Delivery.

Follow the on screen steps to designate your preferred tax statement delivery method. By opting for online W-2 forms, not only will you save paper but you will also have accessibility to your W-2 form at any time through Firefly. The forms are also available online at least a week before the paper forms are sent out to those users who do not designate their W-2 delivery method or who opt for a paper W-2 form.

You do not need to enroll again if you already opted for the online delivery as your selection carries forward each year. If you do not log into Firefly and make an election, you will receive a paper W-2 form by default.

If you have any questions, please contact Payroll at 865-8426.



24th Annual Celebrating Excellence Retirement and Service Award Luncheon

The 24th Annual Celebrating Excellence Retirement and Service Award Luncheon will be held on Tuesday, April 26, 2016. Please mark your calendars and plan to attend. (Luncheon starts at 12:30 p.m. with service awards starting at 1:30 p.m.) in the Ponderosa Room of the Nebraskan Student Union.  Tickets are $12.75 and can now be purchased in the Finance Office.



Changes to Verizon Discount Eligibility Validation for UNK Employees

The Verizon discount available to UNK employees can now be validated online with an @unk.edu email address. Both new and existing customers (who are not currently receiving a discount) should visit www.verizonwireless.com/discounts to initiate the validation process.

Instructions for existing Verizon customers:

Under the Existing Verizon Customers section, enter any Verizon Wireless phone number associated with your personal wireless account and click Log In to Validate.

On the next page, click Validate by Work Email Address.

On the next page, verify your mobile number, enter and confirm your work email address and click Validate My Work Email Address.

Check your work email address for a confirmation email sent from customerserviceb2b@verizonwireless.com, with the subject Discounts by Verizon Wireless.

Click the Confirm My Discount link in the confirmation email.

The Confirm My Discount link must be clicked within 72 hours. If the link has expired, please restart this process to resubmit. Note: If the Confirm My Discount link does not display within the confirmation email, enable your email application to display images.

FAQs about Verizon’s discount program are available at:

https://www.verizonwireless.com/support/employee-discount-validation-faqs/.



Accounts Receivable Collection and Write-Off Procedures

Certain departments routinely provide goods and services to customers resulting in accounts receivable. The Finance Office can assist with the collection of accounts receivable balances through a collection agency if certain criteria are met. Writing off an accounts receivable balance as uncollectible requires the approval of the Assistant Vice Chancellor for Business and Finance. For more information, visit:

http://www.unk.edu/bf/_files/PoliciesAndProcedures.pdf#nameddest=Recording_Accounts_Receivable.



Graduation Gift Idea

Loper Dollars make a great gift for a high school graduate who will be attending UNK next fall. Loper Dollars can be used at all campus dining locations, the Antelope Bookstore, the UNK Technology Store, copiers, printers and vending machines. Remember, purchases at campus dining locations using Loper Dollars are discounted 20% automatically! Contact the Finance Office for more information at 8012.



Fiscal Year-end Procedures and Information

There will be two opportunities for you to attend an Informational Meeting on Fiscal Year-end Procedures. The information covered will include budget encumbrances and which balances carry forward at the end of the fiscal year, year-end deadlines, accrual adjustments, payroll processing, AP parked document processing, procurement card processing and more. Contact Jill Purdy at 8421 with questions.

Tuesday, April 5, 2016, 9:00-9:45 AM, Ockinga Auditorium (register)

Tuesday, April 12, 2016, 1:30-2:15 PM, Copeland 142 (register)



Reading Department Financial Reports

There will be two opportunities for you to attend a demonstration on financial reports that are available in SAP and Firefly that can assist departments in managing their budgets and how to read and understand those financial reports. Contact Jill Purdy at 8421 with questions.

Tuesday, April 5, 2016, 10:00-10:45 AM, Ockinga Auditorium (register)

Tuesday, April 12, 2016, 2:30-3:15 PM, Copeland 142 (register)



Severe Weather Reminder

We are now in the season for severe weather. When severe weather hits our region we will use the UNKAlert notification system to notify students, faculty and staff by e-mail, phone and text of a tornado warning. During business hours we will send an announce e-mail reference other weather watches and warnings to the campus community. Once you have received this notification we ask that you monitor local media stations for further updates. If you have not done so recently now is a great time to update your emergency contact information in Firefly to assure you are receiving UNKAlerts.

To view the university emergency procedures quick list go to http://www.unk.edu/emergency-quick-list

To view your buildings severe weather shelter go to http://www.unk.edu/bf/shelter_locations



Employee Achievement/Recognition of Excellence Award Nomination Forms

The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links.  These forms are also available as links on the UNK Staff Senate webpage. 

As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!

http://www.unk.edu/committees/staffsenate/employee_achievement_award.php

http://www.unk.edu/committees/staffsenate/recognition_of_excellence.php



For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

Flashpoints Archive