Flashpoints January 2016

In this January 2016 issue:


Employee Tuition Remission

Allocation of tuition remission credits for the Spring Semester can now be entered and final submission is Friday, February 5th, 2016. Allocate credits via Firefly/ESS, under Benefits, click “Employee & Dependent Scholarship”. For employees utilizing KSC forms, please visit the link below. For questions, please call 8516.


W-2’s for 2015

As required by law, W-2’s will be made available or mailed by January 31, 2016. If you opted to receive your W-2 online, you will receive a notice when they are available.  If you opted to receive a paper W-2, it will be mailed to your permanent address as listed in Firefly as soon as they are printed in Lincoln. Please note that if you elected a paper version, you will not be able to view it via Firefly. If you have questions, please call 865-8426

1095-C ACA Tax Forms – Extended Deadlines

The IRS has extended the deadline for providing the employee 1095-C form to 03/31/2016 and the electronic filing date to 06/30/2016.  These forms should be printed toward the end of January and will be mailed directly to each employee’s home address.  Per IRS directions, the extended deadline does not preclude an employee from filing their tax returns without having received a 1095.

Minimum Wage Increase Effective January 1, 2016

Effective January 1, 2016 the minimum wage in the State of Nebraska has increased to $9.00 per hour.  Please contact Payroll/Human Resources at 865-8426 if you have any questions.

Martin Luther King Jr. Holiday

UNK will be closed on Monday, January 18, 2016 in recognition of the Martin Luther King Jr. holiday.

Links Removed from eSHOP Workflow Emails

In response to numerous Phishing attempts, links within eSHOP workflow emails have been removed to prevent university employees from compromising their credentials. This includes all links that direct you to log into Firefly, such as the eSHOP Approval Email link shown below:

Click here to view the document in your organization’s site

If you were not logged into Firefly with your default browser when clicking on the link, it opened up the Firefly logon page in which you would type in your NU ID and password. A phishing attempt could occur where hackers might recreate the email and direct you to an exact replica of the Firefly logon page; hence collecting your credentials.

These external phishing schemes are designed to compromise employee credentials and use those credentials to remotely log into your Firefly account. In doing so, they have access to your information.

Emails generated by Firefly will NOT include links to websites that require credentials.

New Mileage Rates Announced Beginning January 1, 2016

Following the recent IRS announcement and effective January 1, 2016, the University of Nebraska will decrease the standard mileage rate for reimbursable business mileage to 54¢ (down from 57.5¢ in 2015).  The allowance for moving/relocation expenses will decrease to 19¢ for mileage that occurs after January 1, 2016 (down from 23¢ in 2015). All forms in SAPPHIRE will be updated by January 1st for your convenience. If you have any questions, please call Judy at 865-8419 or Paula at 865-8866.

Reminder for Submitting Mileage Logs for Employee Reimbursements

When submitting mileage logs to Accounts Payable for employee mileage-only reimbursement claims, please fax them to 865-8668.  There is no need for you to send the originals as well.  Also, due to the quick turnaround of these types of payments, it is preferred that you ONLY fax the employee mileage log immediately following the submission of the expense claim in Automated Travel system (TRIP in SAP or through ESS).  If you have any questions, please call Judy at 865-8419 or Paula at 865-8866.

UNK Surplus Inventory Sale

There will be a surplus inventory sale 1/14 and 1/15 at Martin Residence Hall Lounge.  Sale times will be 1:00 p.m. – 5:00 p.m. each day.  Sale items consist of filing cabinets and office chairs. All items are individually and modestly priced.

This sale is open to the public. Please note: after this sale there will still be filing cabinets and office chairs available from UNK surplus inventory for university use.

Construction Project Submittal Deadline Approaches

The deadline for submitting projects to Facilities Management and Planning is March 4, 2016, for construction projects to be completed prior to the Fall 2016 semester.  Projects included with this deadline range from larger renovation work (involving multiple subcontractors) to small room modifications (moving walls, power receptacles, etc.) to simple renewal projects (paint and carpet). 

Projects will need to be submitted with funding source and Space Alteration form, refer to link here.

If there are additional questions or concerns, please contact Facilities at ext. 1700.

UNK Police Department – New Telephone Number

As of January 18, 2016 the University of Nebraska Kearney Police Department will have a new phone number:  865-8911

The parking phone number will remain the same: 865-8367, however for any non-emergencies, for CSA’s to report a crime, or to request an officer for Safe-Walk there is now only one number: 865-8911


All other non-emergencies situations call: 865-8911.

Firefly News Article:  Changes to My Staff Team Viewer

With the recent upgrade to the Firefly portal, several My Staff applications have a modified Team Viewer. A Team Viewer allows a supervisor to view a list of employees that report to their position in correlation to the application being accessed (e.g.: Education, Leave Usage, etc.).

To view details of a specific employee, click on their name on the left panel.

Let us know if you have any questions:  Email:  servicedesk@nebraska.edu ; Telephone:   472-7373 or 877-472-7694.

Employee Achievement/Recognition of Excellence Award Nomination Forms

The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links.  These forms are also available as links on the UNK Staff Senate webpage. 

As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!



For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

Flashpoints Archive