Flashpoints Archive

Flashpoints June 2014

In this June 2014 issue:

Compensatory Time Balances

Per University policy (see below), hourly employees should utilize any accrued compensatory time prior to July 1st.  Please log into Firefly>Employee Self Service>Leave Information to review your current balance and submit your leave request(s) accordingly. 

Employees who request to use earned compensatory time shall be permitted to use such time within a reasonable period after making such a request if the use of the compensatory time does not unduly disrupt the operation of the department. Employees shall not accumulate more than 60 hours of compensatory time. To insure that compensatory time is used within a reasonable time, compensatory balances should be used by June 30th of each year unless permission is granted by the Human Resources Office to carry a balance beyond that date.

Please contact Human Resources at (308) 865-8426 with any questions.

Director of Human Resources

The Division of Business and Finance is pleased to announce that effective June 9, 2014, Mary J. Chinnock Petroski begins her appointment as Director of Human Resources. 

Mary obtained her Juris Doctorate, with distinction, from the University of Nebraska College of Law.  Her law background includes acting as a general litigation attorney specializing in employment law & mediation and in labor & employment law.  She has completed continuing education in employee relations, discrimination law, and supervisory responsibilities.  Her certifications include basic and advanced mediation skills specific to resolving workplace conflicts.  Professional memberships include the Society of Human Managers and College and University Professional Association for Human Resources.

Mary’s most recent position has been at the University of Wyoming as Employee Relations, Training and Professional Development Manager.

Please join the Division of Business and Finance in welcoming Mary to the University of Nebraska at Kearney.

Open Commitments

As we approach the fiscal year end, please take the time to review your open commitments from purchase orders appearing on your financial reports.  If you have an open commitment that needs to be deleted, contact Kim Christensen at 308-865-8525 or email christensenk@unk.edu.

Employee Checkout 

Please make sure that employees leaving UNK are completing the employee checkout process (http://www.unk.edu/offices/human_resources/employment/employee_checkout.php).  This helps departments know when to stop the employee’s access to various IT programs etc.  If an employee is retiring and wants to retain e-mail, there is a separate form to complete. Call HR with questions.

Segregation of Duties for Departmental Cash Receipts

Departments should establish appropriate segregation of duties for cash receipts. Cash receipts is defined as currency, checks, money orders, negotiable instruments and charge card transactions. At least two people should be involved in any financial transaction. In the case of cash receipts, one person should be responsible for collecting cash receipts and depositing cash receipts with the Finance Office. A second person should be responsible for reconciling cash receipts with participant rosters or sales records and verifying the cash receipts were deposited in SAP. For further information on UNK Cash Receipts Policies, visit:

http://www.unk.edu/bf/_files/PoliciesAndProcedures.pdf#nameddest=Cashiering.

Please contact the Finance Office for assistance in establishing appropriate procedures.

P-Card Reminders

As we approach the end of Fiscal Year 2014, Accounts Payable would like to remind you to please reconcile all charges as quickly as you can; the goal is to have all charges in SAP reconciled by July 15, 2014. 

One of the more common “errors” when reconciling PCard charges is not having a detailed enough description.  A reconciler should identify each charge with a simple description that best represents the purchase.  When many items are purchased in a single transaction, items of higher dollar value should be reported foremost.  Vague terms, when used alone, such as supplies, labor, parts, repair, various, service, credit for returned items, and material are not sufficient.  For split transactions, ensure an accurate description for each charge.

UNK Dining Services

Never go thirsty this summer! Purchase one of our UNK Dining Mugs or Tumblers and get FREE refills at The Market@27th with the purchase of a breakfast, lunch or dinner! 

http://www.dineoncampus.com/unkearney/show.cfm?cmd=specials

The Market's Summer Hours

MONDAY – FRIDAY:

  • BREAKFAST | 7AM - 8AM
  • LUNCH | 11:30AM - 1PM
  • DINNER | 4:30PM - 5:30PM

SATURDAY – SUNDAY:

  • BRUNCH | 11:30AM - 1:00PM
  • DINNER | 4:30PM - 5:30PM

* We will be open holidays with weekend hours

For all dining information please go to our website http://www.dineoncampus.com/unkearney/

Parking Permits Go On Sale July 1st

Permits may be purchased on-line through MyBlue, by campus mail, or in person at the Police and Parking Services Office in the General Services Building. These permits may be purchased on line either by payroll deduction, credit or debit card, by campus mail with check or payroll deduction, in person with check, cash or payroll deduction. Permits will be mailed to the purchaser by campus mail. Please plan early as we are exceptionally busy after August 11th.

Cellular Service for International Travel

Are you planning to travel internationally this summer for business or pleasure? If you are, you may want to know whether you can use your cell phone while abroad.

First, contact your service provider to see if your cellular plan allows international roaming (employees with a UNK-provided phone should contact Telecommunications). Next, utilize Verizon’s interactive trip planner to check the availability of cellular service in your destination country and your phone’s compatibility with your destination country’s cellular network technology. The interactive trip planner also provides dialing instructions, coverage maps, and more (service rates should be confirmed with your service provider). Visit http://www.verizonwireless.com/b2c/tripplanner/tripplannercontroller or contact Telecommunications at 865-8430 for more information.

Fiscal Year End Reference Guides

Several reference guides are available in Sapphire to assist you in understanding what happens to surplus budgets at the end of the year as well as fiscal year closing policies, procedures, dates and deadlines. See Sapphire > Reference Guides > UNK > Finance Office > Fiscal Year End. Please contact Jill Purdy at 8421 with any questions

Tips to Survive the Summer Heat

  1. Drink cool water – all day long.  It’s important to stay hydrated as you sweat. Avoid alcohol, coffee, tea, caffeinated soft drinks, which cause dehydration.
  1. Dress appropriately – wear lightweight, loose fitting clothing if possible. When working outdoors wear a hat and sunscreen.
  1. Ventilation – air flow over your skin increases evaporation of sweat which cools the skin.  If you can’t work in a ventilated area, or there is no breeze, take a few short breaks as you are working on your task.
  1. Rest – on very, very hot humid days try to schedule heavy work for early morning and take more frequent short rest periods. Avoid working all day in the heat, then going home and working in the heat allow your body to cool down.
  1. How are you feeling – ask each other how they are doing?  Remember the signs of heat exhaustion. (See below)
  1. Know the signs of heat stroke – confusions, loss of consciousness, flushed face, hot and dry skin…stopped sweating. Get medical attention immediately.

Heat cramps: muscle spasms caused by heavy sweating. Normally affect the arms, legs or stomach and often don’t occur until the evening. To avoid them drink water, electrolyte solutions and eat bananas.

Heat exhaustion: headache, heavy sweating, dizziness, fatigue, nausea, cool moist skin, weak and rapid pulse.

Heat Stroke: this is life threatening, the body has exhausted its supply of water and salt, the body temperature rises dangerously.  No sweating, skin is red or flushed, rapid pulse, breathing difficulty.

For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

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