Flashpoints Archive

Flashpoints April 2014

In this April 2014 issue:


Contracts Public Database (LB429)

Nebraska Legislative Bill (LB) 429 recently amended Nebraska law to require all state agencies, including the University of Nebraska, to provide the Nebraska Department of Administrative Services a copy of “each contract or subcontract that is a basis for an expenditure of state funds, including any documents incorporated by reference in the contract or subcontract” as of January 1, 2014.  The Department of Administrative Services is required to “publish such contracts and subcontracts on the department’s website in a format that is searchable by vendor, by agency, board, commission, or department, and by dollar amount.” (Neb. Rev. Stat. §84-602.02 (3) (2013 Supp)).

Business Services will be UNK’s primary contact for acquisition and publishing of contracts to the Department of Administrative Services website.  A contract for purposes of LB429 is any document, accepted by both parties, creating obligations enforceable by law, including amendments and documents incorporated by reference that will lead to the expenditure of State funds.  Business Services requests that departments prepare a list of all contracts which currently result in the expenditure of the departments state allocated budget.  A completed list should be emailed to Jon Watts by May 1st. Business Services will utilize the departmental lists to confirm the accuracy of contractual databases to be reported to the State of Nebraska.    

22st Annual Celebrating Excellence Retirement and Service Award Luncheon

The 22st Annual Celebrating Excellence Retirement and Service Award Luncheon will be held on April 22, 2014. (The luncheon starts at 12:30 p.m. with service awards starting at 1:30 p.m.) in the Ponderosa Room of the Nebraskan Student Union.  Tickets are now available and can be purchased in the Finance Office.  The cost for the served meal is $12.75.

Enroll for 2014 Online W-2

As we wrap up filing our 2013 income taxes, now is a perfect time to think about your preferred delivery method for your 2014 W-2 form.  UNK faculty and staff can now enroll for online delivery of their 2014 W2 tax statement by logging into Firefly>Employee Self Service>Payment>Enroll for W-2 Online Delivery.

Follow the on screen steps to designate your preferred tax statement delivery method.  By opting for online W-2 forms, not only will you save paper but you will also have accessibility to your W-2 form at any time through Firefly.  The forms are also available online approximately a week before the paper forms are sent out to those users who do not designate their W-2 delivery method or who opt for a paper W-2 form.

You do not need to enroll again if you already opted for the online delivery as your selection carries forward each year.  If you do not log into Firefly and make an election, you will receive a paper W-2 form by default.

If you have any questions, please contact Payroll at 865-8182.

Travel Expense Reimbursement Deadline is a State of Nebraska Law

Per Nebraska State Statute 81-1174, all travel reimbursement requests shall be presented not later than 60 days after the final day on which expenses were incurred (last day of travel). Also, each request shall be fully itemized, including the amount, date, place and essential character of the expense incurred. 

Accounts Payable wants to remind you that as of January 1, 2010, all UNK faculty and staff were required to process all travel requests (pre-trip requests) and subsequent travel reimbursement request through SAP Automated Travel (transaction code: TRIP).  If you have any questions about this process, please call Judy Urbanski at -8419.

Due to the University’s fiscal year ending on June 30th, trips that take place during June must be entered by July 25, 2014.

New Meal Adjustment Calculator Form in SAPPHIRE

When working with travel receipts, it is often necessary to adjust meal receipts for items that are not allowed, such as alcohol, a spouse’s dinner, etc.  Accounts Payable has added a new Excel-based worksheet that can be used to help you adjust the taxes and tip accordingly. It can be found in SAPPHIRE under Business Forms>UNK>Accounts Payable>Meal Adjustment Calculator.

For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

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