Business & Finance

Flashpoints

In this December 2014 issue:

Making Purchases with Department Receipts

All money collected should be deposited promptly and intact to the Finance Office. Money received may not be used for loans, advances, refunds, check cashing, or purchases. Purchases must be requisitioned through the normal purchasing/accounts payable processes. Refunds should be requested through the Finance Office. Cash should not be withheld from a deposit for the purpose of adding to or creating a petty cash or change fund. Departments are not authorized to maintain petty cash funds.

Gifts and Donations

When soliciting funds for UNK, the donor should be advised to make gifts payable to the University of Nebraska Foundation.  The Foundation is the preferred place to accept gifts or donations, as they will send a thank you/acknowledgement letter to all donors regardless of the amount.  If a gift or donation includes goods or services received by the donor, they are not considered a true gift or donation, and cannot go to the Foundation, but must come directly to UNK.

When gifts are sent directly to the University and made payable to the University of Nebraska Kearney: 

1.     The gifts should be submitted to the Office of the Vice Chancellor for Business and Finance with all correspondence relating to the gift.

2.     The Office of the Vice Chancellor for Business and Finance, with the approval of the Chancellor, will authorize the acceptance, acknowledge receipt of the gift, and send the funds to the Finance Office for processing.  Any single gift in excess of $200,000 must be presented to the Board of Regents for acceptance.

Get Discounts with Your UNK ID Card

Show your UNK ID Card and receive a 5% discount at Family Fresh Market and HyVee.

Add $ to your Loper Dollars Account On-Line

Visit www.unk.edu/loperdollars and click on First Time Users Click Here to create a login. Then add money to your Loper Dollars account anytime using your debit card or credit card. Use the online account to check your balance, view transaction history, or deactivate your UNK card if it is lost or stolen. Contact the Finance Office at 8423 if you have any questions.

Holiday Closedown for Christmas Holidays

December Holiday closedown for 2014 begins on Wednesday, December 24th and concludes on Sunday, January 4th. Staff will return to work on Monday, January 5th. Classes begin on January 12th, 2015. Staff can enter their floating holiday requests and will also need to enter one day of vacation. Floating holidays will be December 24, 29, 30 & 31st. Paid holidays will be December 25th and January 1st, with an Administrative day on December 26th due to President Obama’s declaration of observing December 26th as a federal holiday. The vacation day will be January 2nd, 2015. If you have questions or you do not have enough leave time to cover this time period, please contact Human Resources at 865-8426.

*Please note that any leave entries made prior to the announcement sent out on December 8th regarding the declaration of December 26th as a federal holiday will be corrected and posted by Human Resources/Payroll.

2014 W-2 forms

The University of Nebraska system allows all active employees to opt to receive their W-2 through Employee Self Service (Firefly).  Please consider opting for the electronic version to save paper and distribution time.  Those that choose to receive an electronic W-2 through Firefly will receive their W-2 statement in mid-January.  Those who do not make an election will default to a paper copy and will receive their W-2 form at the end of January via campus mail.  Only employees who elect an electronic W-2 will be able to view their W-2 form throughout the year.  To enroll, log into Firefly>Employee Self Service>Payment>Enroll for 2014 Tax Year W-2 Online Delivery.   Please contact Human Resources at 865-8426 with any questions.

Review Your Address – Employee Self Service

This is also a good time to review your address listed in Employee Self Service (Personal Information>Address & Emergency Contact) to confirm that your contact information is current.  The address listed in an employee’s “permanent address” is where all benefit and payroll related information is sent, so it is important that the information is correct.

Tuition Scholarship Program

Tuition Scholarship Program:  Allocation of tuition remission hours for Spring Semester can now be entered and final submission is Friday, February 6th, 2015.  To submit electronically go to Firefly http://firefly.nebraska.edu.  For KSC forms, visit:

http://www.unk.edu/offices/human_resources/benefits/index.php .

Office/Service Dependents Endowed Scholarship

The end of the year is fast approaching.  If you are looking for an opportunity for a charitable contribution for the 2014 tax year and investing in a Loper Legacy, please consider making a gift to support the Office / Service Dependent Endowed Scholarship Fund (6370).  Remember to designate your donation to go this fund.  For more information, visit:

http://www.unk.edu/committees/staffsenate/scholarship.php

Employee Achievement/Recognition of Excellence Award Nomination Forms

The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links.  These forms are also available as links on the UNK Staff Senate webpage. 

As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!

http://www.unk.edu/committees/staffsenate/employee_achievement_award.php

http://www.unk.edu/committees/staffsenate/recognition_of_excellence.php

Facilities Management & Planning:  Snow and Ice Removal

The overriding goal of Facilities Management and Planning in snow and ice removal is to make University facilities safe and accessible during the winter season.  Please refer to this link for the current snow and ice removal procedures:

http://www.unk.edu/bf/_files/PoliciesAndProcedures.pdf#nameddest=Grounds_Management

Cold Weather and Winter Walking

Regardless of how diligent Facilities is in moving snow, scraping ice, or scattering salt and/or sand, everyone needs to take responsibility for their own safety.

Proper choice of shoes will always be important during weather that is below freezing.  Being focused on the route ahead is necessary, for drivers and pedestrians alike.  Texting and driving is a known safety issue, but texting +walking without observing your path is also hazardous.

For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

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