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In this May 2016 issue:
Construction on the addition to parking lot 8 (north east corner of 25th street and 9th avenue), will begin on/or shortly after June 1st. Some of the parking stalls in the current student section of lot 8 will be blocked to facilitate construction equipment. Thank you for your patience as we begin this construction.
As the academic semester comes to a close, campus departments must reclaim items assigned to any employee that will not be returning in the fall. The Objects on Loan Update Form should be used to submit any updates to Human Resources. Sapphire > Business Forms > UNK > Finance Office > Objects on Loan Update Form
Employees can review items assigned to them in SAP Objects on Loan by going to Firefly > Employee Self Service > Employment Information > Objects on Loan.
Departments can review information for all employees in their department by running a report in SAP. Sapphire > Reference Guides > UNK > Finance Office > SAP Objects on Loan Report Instructions
Contact Chris Moran at #8785 with any questions.
UNK Policy and Procedures requires Pre-Trip Authorization for employee travel be completed in the automated SAP travel (TRIP) system unless a blanket pre-trip authorization is on file due to recurring travel that is related to a single and ongoing business purpose. (See University Travel policies in the Policy & Procedure document found on the Business & Finance webpage of the UNK website - http://www.unk.edu/bf/_files/PoliciesAndProcedures.pdf#nameddest=Travel_Overview).
Beginning July 1, 2016, if an employee TRIP expense report is submitted to Accounts Payable and that trip does not have an automated pre-trip authorization or a blanket pre-trip authorization on file, the SAP TRIP workflow and all documentation will be returned to the travel coordinator or employee. Accounts Payable will be unable to process the travel reimbursement request until one of these forms of pre-authorization can be provided to our office.
Additionally, in order to accurately reflect the true and complete cost of a trip, Accounts Payable will be enforcing the requirement for all paid-by-University expenses (items not reimbursable to the employee/traveler) be itemized on the automated SAP TRIP expense report and supported with documentation to allow for complete pre-audit functions as required by the State of Nebraska.
Review sessions are being planned for this summer/early fall and all travel coordinators, travelers and travel approvers are encouraged to attend. Topics will include a review of allowable and non-allowable expenses, documentation requirements, “how-to” complete an automated pre-trip and subsequent trip expense reports and more.
Please direct questions to Accounts Payable personnel at -8419.
Allocation of tuition remission credits for the Summer and Fall Semesters can now be entered. Allocate credits via Firefly/ESS, under Benefits, click “Employee & Dependent Scholarship”. For employees utilizing KSC forms, please visit the link below. For questions, please call 8516.
Loper Dollars make a great gift for a high school graduate who will be attending UNK next fall. Loper Dollars can be used at all campus dining locations, the Antelope Bookstore, the UNK Technology Store, copiers, printers and vending machines. Remember, purchases at campus dining locations using Loper Dollars are discounted 20% automatically! Contact the Finance Office for more information at 8012.
Several reference guides are available in Sapphire to assist you in understanding what happens to surplus budgets at the end of the fiscal year as well as fiscal year closing policies, procedures, dates and deadlines. See Sapphire > Reference Guides > UNK > Finance Office > Fiscal Year End. Please contact Jill Purdy at 8421 with any questions.
Departments who handle customer credit card information must comply with the Payment Card Industry Data Security Standards (PCIDSS). PCI compliance mitigates risk, protects the University from the costs of a breach, and strengthens overall security. When the University complies with the PCIDSS, it not only protects itself, but also its students, employees, alumni and customers.
The requirements for departments include:
Contact Jill Purdy at #8421 with any questions.
We are now in the season for severe weather. When severe weather hits our region we will use the UNKAlert notification system to notify students, faculty and staff by e-mail, phone and text of a tornado warning. During business hours we will send an announce e-mail reference other weather watches and warnings to the campus community. Once you have received this notification we ask that you monitor local media stations for further updates. If you have not done so recently now is a great time to update your emergency contact information in Firefly to assure you are receiving UNKAlerts.
To view the university emergency procedures quick list go to http://www.unk.edu/emergency-quick-list
To view your buildings severe weather shelter go to http://www.unk.edu/bf/shelter_locations
The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links. These forms are also available as links on the UNK Staff Senate webpage.
As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence. It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!
For further information, please go to: