Business & Finance

Flashpoints

In this March 2015 issue:

Conferences Phones for University Use

Telecommunications offers conference phones for campus use at no charge. The wired Konftel 300 and  wireless Polycom SoundStation 2W are ideal for telephone conferences and interviews. Email unktelecom@unk.edu for availability.

The Telecommunications Bill Report in Pinnacle

The Pinnacle bill report provides a comprehensive view of your monthly Telecommunications charges and usage. While the same information is available within the Pinnacle application, you may find the bill report format preferable for your review. Furthermore, because it is generated as a PDF file, the report may be saved for your records or shared with others as needed.*

Telecommunications has created a short user guide that explains how to generate and read the bill report.  

*The department is not required to save or print the bill report. Departments wishing to retain a copy of the bill report may do so for up to seven (7) years. Please visit Sapphire > Reference Guides › UNK › Miscellaneous for more information about retention guidelines.

Facilities Management & Planning:  Summer Project Submittal Deadlines

The number of projects supported and managed by FMP continues to grow, and this fiscal year is no exception.  Summer construction demand is generally high. In order to assure a timely completion, any project needing to be completed prior to the start of the fall 2015 semester, should be submitted prior to March 12th.  This will include submittal of a fully executed Space Alteration form, including identifying the appropriate funding source, which can be found at facilities.unk.edu/.  FMP cannot assure completion for any project submitted after this date.

Updated:  Student Travel Policy 

The Student Travel Policy has been updated and can be found in the Policies & Procedures Handbook.  The link below will take you directly to the site: www.unk.edu/bf/_files/PoliciesAndProcedures.pdf#nameddest=Student_Travel_Policy

Please use the new Student Travel Insurance form which can be found in Sapphire:  Business Forms>UNK>UNK Student Travel Insurance.  The completed form must be returned to the Risk Manager’s Office in Founders Hall.

Gift Cards for Research Subjects (IRB Approved Research)

As of February 23, 2015, UNK researchers will be able to provide Gift Cards as a means of incentive or compensation for research subject’s time and inconvenience to IRB approved research.  If you are planning a research project and want to compensate your participants, there are procedures now in place that must be followed to comply with various University and Federal (IRS) laws.  Please contact Jon Watts (-8525) or Carrie Stithem (-8865) in Business Services and Accounts Payable for more information.

University Gift Card for Research Subjects is available in the Policy and Procedures document on the Business and Finance webpage and can be accessed at: www.unk.edu/bf/_files/PoliciesAndProcedures.pdf#nameddest=Gift_Cards_For_Research_Subject

Documentation Required for All Paid by University TRIP Expenses

Effective immediately, all travel expenses designated as “Paid by University” must be supported by appropriate documentation when submitting an Automated Travel Expense Statement.  This supports the previous announcement that all “Paid by University” expenses be included in the Pre-Trip estimate AND the post trip report of expenses submitted. Documentation can include an email confirmation, a hotel folio provided at check-out (folio will always be REQUIRED when the reservation was made through the University Hotels.com site), rental receipts OR a cross reference to the SAP Document Number (starting with “44”).  Questions can be directed to Accounts Payable at -8419

Reminder: Vending Machines

If a vending machine malfunctions, make note of the machine ID number, and visit one of the following locations for a refund:

Calvin T. Ryan Library – Front Desk

Finance Office – Founders Hall

Office of Residence Life – Conrad Hall

23rd Annual Celebrating Excellence Retirement and Service Award Luncheon

The 23rd Annual Celebrating Excellence Retirement and Service Award Luncheon will be held on April 21, 2015. Please mark your calendars and plan to attend. (Luncheon starts at 12:30 p.m. with service awards starting at 1:30 p.m.) in the Ponderosa Room of the Nebraskan Student Union.

Employee Achievement/Recognition of Excellence Award Nomination Forms

The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links.  These forms are also available as links on the UNK Staff Senate webpage. 

As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!

http://www.unk.edu/committees/staffsenate/employee_achievement_award.php

http://www.unk.edu/committees/staffsenate/recognition_of_excellence.php


For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

Flashpoints Archive