- Current Students
- Faculty & Staff
In this May 2015 issue:
The Human Resources Department will be switching to a new hiring system, PeopleAdmin beginning July 1, 2015. To help assist the campus in this change, we are asking that all new requisitions be posted in NeoGov by May 26, 2015. No new searches will be posted in the NeoGov system after this date. Searches in NeoGov will need to be completed by June 15, 2015. Access to NeoGov will only be available to Human Resources and Budget after this date to close out those searches that remain. Training will be provided in the upcoming months to help users learn PeopleAdmin and all of the functionality it has to offer. If you have any questions or concerns, please contact Human Resources at 865-8516.
As this academic year comes to an end, Facilities is asking that you take a moment to look at your university issued keys. Are you leaving campus after the semester? Moving to another office? Cracked or broken blue hub? Contact Chris Wilson in Facilities at 865-1800 or at email@example.com to set-up a day and time to turn in your keys, repair the key ring or switch keys.
Loper Dollars make a great gift for a high school graduate who will be attending UNK next Fall. Loper Dollars can be used at all campus dining locations, the Antelope Bookstore, the UNK Technology Store, copiers, printers and vending machines. Remember, purchases at campus dining locations using Loper Dollars are discounted 20% automatically! Visit the Finance Office for more information.
If you are ordering items that are being shipped to campus, please use your departmental address as the shipping address. If the item(s) need to be delivered to a dock they will still come to Central Stores. Having the departmental shipping address will help the Central Stores staff determine where the items need to go when they end up at their dock. Thank you!
The UNK campus will be closed on Monday, May 25, 2015 to observe Memorial Day.
Per University policy (see below), hourly employees should utilize any accrued compensatory time prior to July 1st. Please log into Firefly>Employee Self Service>Leave Information to review your current balance and submit your leave request(s) accordingly.
Employees who request to use earned compensatory time shall be permitted to use such time within a reasonable period after making such a request if the use of the compensatory time does not unduly disrupt the operation of the department. Employees shall not accumulate more than 60 hours of compensatory time. To insure that compensatory time is used within a reasonable time, compensatory balances should be used by June 30th of each year unless permission is granted by the Human Resources Office to carry a balance beyond that date.
Please contact Human Resources at (308) 865-8426 with any questions.
As employees leave UNK, please keep in mind that the employee checkout process needs to be completed on each separating employee’s behalf:
This process notifies various departments to stop the employee’s access to various IT programs etc. If an employee is retiring and wants to retain e-mail, there is a separate form to complete. Call HR with questions.
Please consider nominating one or more deserving employees for the 2015 SAFE award. The award was created to recognize staff who have performed significant service to the University of Nebraska at Kearney and each award includes a $1,000 stipend. The deadline for nominations will be July 15th. SAFE award winners will be announced on Friday, August 21st at Convocation.
Additional information about the award, along with the SAFE nomination form can be found at this link:
Several reference guides are available in Sapphire to assist you in understanding what happens to surplus budgets at the end of the year as well as fiscal year closing policies, procedures, dates and deadlines. See Sapphire > Reference Guides > UNK > Finance Office > Fiscal Year End. Please contact Jill Purdy at 8421 with any questions.
Departments who handle customer credit card information must comply with the Payment Card Industry Data Security Standards (PCIDSS). PCI compliance mitigates risk, protects the University from the costs of a breach, and strengthens overall security. When the University complies with the PCIDSS, it not only protects itself, but also its students, employees, alumni and customers.
The requirements for departments include:
Contact Jill Purdy at #8421 with any questions.
Per Nebraska State Statute 81-1174, all travel reimbursement requests shall be presented not later than 60 days after the final day on which expenses were incurred (last day of travel). Also, each request shall be fully itemized, including the amount, date, place and essential character of the expense incurred.
Also, Accounts Payable wants to remind you that as of January 1, 2010, all UNK faculty and staff were required to process all travel requests (pre-trip requests) and subsequent travel reimbursement request through SAP Automated Travel (transaction code: TRIP). If you have any questions about this process, please call Judy Urbanski at -8410.
Due to the University’s fiscal year ending on June 30th, trips that take place during June must be entered by July 24, 2015.
When working with travel receipts, it is often necessary to adjust meal receipts for unallowed items, such as alcohol, a spouse’s dinner, etc. Accounts Payable has added a new Excel-based worksheet that can be used to help you adjust the taxes and tip accordingly. It can be found in SAPPHIRE under Business Forms>UNK>Accounts Payable>Meal Adjustment Calculator
Reminder, all travel expenses designated as “Paid by University” must be supported by appropriate documentation when submitting an Automated Travel Expense Statement. This supports the previous announcement that all “Paid by University” expenses be included in the Pre-Trip estimate AND the post trip report of expenses submitted. Documentation can include an email confirmation, a hotel folio provided at check-out (folio will always be REQUIRED when the reservation was made through the University Hotels.com site), rental receipts OR a cross reference to the SAP Document Number (starting with “44”). Questions can be directed to Accounts Payable at -8419
The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links. These forms are also available as links on the UNK Staff Senate webpage.
As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence. It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!
For further information, please go to: