Business & Finance


In this January 2015 issue:

Martin Luther King Jr. Holiday

UNK will be closed on January 19, 2015 in recognition of the Martin Luther King Jr. Holiday.

Call Features User’s Manual

A newly revised instruction booklet covering some of the most used call features is now available. Please visit the Telecommunications web site at for more information or click here to open the Call Features User's Manual.

Time to Review White Pages Listings

Please review the listings for UNK on pages 96-97 of the 2014-2015 Frontier Kearney Regional directory and notify Telecommunications of any changes by January 30, 2015. (A spreadsheet of these listings is also available at Note that this information will be used to fulfill requests from other directory providers.


The UNK ID Card should be used only by the person to whom the card is issued, i.e. Cardholder. The UNK ID Card may be confiscated if it is presented by someone other than the Cardholder. For more information regarding the UNK ID Card, see

Unrelated Business Income Tax Reporting

The Finance Office is preparing to calculate UNK's Unrelated Business Income Tax for the 2013-2014 fiscal year. If your department has had any income from a trade or business (the production of income from the sale of goods or the performance of a service) which is regularly carried on and which is NOT substantially related to the performance of the institution's tax exempt purpose of Education, you may be generating Unrelated Business Income.

Areas of potential exposure include:

Facility Rentals
Merchandise Sales
Catering and Food Service
Advertising Income
Camps (not sponsored by UNK)
Sales of Services to others outside UNK
Concession Income
Broadcast Rights

UNK's areas of UBIT exposure are being reported to the IRS along with the other University of Nebraska campuses. No actual taxes are assessed to your department's cost object.

Please respond to Debbie Tvrdy in the Finance Office if you think that you may have an area of exposure within your department's activities. Each potential exposure area will be analyzed separately.

New Mileage Rates Announced Beginning on January 1, 2015

Effective January 1, 2015, the University of Nebraska will increase the standard mileage rate for reimbursable business mileage to 57.5¢ (up from 56¢ in 2014).  The allowance for moving/relocation expenses will decrease to 23¢ for mileage that occurs after January 1, 2015 (down from 23.5¢ in 2014). All forms in SAPPHIRE will be updated by or before January 1 for your convenience. If you have any questions, please call Judy at 865-8419 or Paula at 865-8866.

Modified Procedure for Submitting Mileage Logs for Employee Reimbursements

When submitting mileage logs to Accounts Payable for employee reimbursement claims, please fax them to 865-8668.  There is no need for you to send the originals as well.  Also, due to the quick turnaround of these types of payments, it is preferred that you ONLY fax the employee mileage log immediately following the submission of the expense claim in Automated Travel system (TRIP in SAP or through ESS).  If you have any questions, please call Judy at 865-8419 or Paula at 865-8866.

W-2’s for 2014

As required by law, W-2’s will be made available or distributed by January 31, 2015. If you opted to receive your W-2 online, you will receive a notice when they are available.  If you opted to receive a paper W-2, it will be mailed to your campus address as soon as they are printed and shipped from Lincoln. Please note that if you elected a paper version, you will not be able to view it via Firefly. If you have questions, please call 865-8426.

Minimum Wage Increase Effective January 1, 2015

Effective January 1, 2015, the minimum wage in the State of Nebraska has increased to $8.00 per hour.  Please contact Payroll/Human Resources at 865-8426 if you have any questions

Tuition Scholarship Program

Tuition Scholarship Program:  Allocation of tuition remission hours for Spring Semester can now be entered and final submission is Friday, February 6th, 2015.  To submit electronically go to Firefly  For KSC forms, visit: .

2015 Travel Expense Reimbursement Deadline Calendar – Now Available

The 2015 Travel Expense Reimbursement deadline calendar is now available in SAPPHIRE.  Please go to SAPPHIRE>Documentation>Travel & Expenses>2015 Travel Expense Deadline Calendar.

Employee Achievement/Recognition of Excellence Award Nomination Forms

The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links.  These forms are also available as links on the UNK Staff Senate webpage. 

As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!

For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

Flashpoints Archive