Business & Finance


In this November 2014 issue:

Updated - Sidewalk Chalk Policy

The policy for the use of sidewalk chalk on the University of Nebraska at Kearney campus has been updated.  Please review the policy at: .

UNK Directory

The online UNK Directory is a robust search tool for locating information about UNK Faculty & Staff. Five search methods are available, including name, ‘known as’, department, phone number, and building. Result information includes the employee’s name, department, position, location, email address, and phone number.

Want a printed version of the directory? A complete, printable PDF version of the directory is available at to employees only (email address and personnel number authentication is required for access).

Notice an error? To correct an error in your listing, submit a completed personal data change form to Human Resources. The form can be found on SAPPHIRE at Business Forms › UNK › Human Resources › Personnel Actions › UNK PDCF 091310 (XLS). Maintaining correct and up-to-date information is critical for business continuity and emergency notification purposes.


No Parking in Commuter Lots Effective November 1, 2014

There will be NO PARKING allowed in Commuter (yellow) only lots from midnight to 6:00 a.m., November 1st to April 1st.

In the event of snow during a time in which parking is allowed, a SNOW EMERGENCY may be declared, at which time there will be NO PARKING in designated lots.  Signs will be posted in designated lots. Faculty, Staff and Students will be notified by email and other means when possible.  It will be the responsibility of the owner of the vehicle to watch weather conditions and take appropriate steps. 

Snow Removal Lots will be enforced during all the breaks.


Firefly News

After logging in to Firefly, you first see Firefly News on the home page.  Be sure to review current articles on many different topics.  You can also click on Read All the News to identify current and previous articles, news and announcements which may be of interest to you.  Not all of these articles are emailed to you or placed in Flashpoints.

Telecommunications Reports for Departments

Telecommunications service records, usage detail, and billing reports are now available at

Pinnacle provides the tools and business intelligence reporting to help departments manage their telecommunications services more effectively. Better awareness of operational usage and expenses will promote informed decision making on service selection. A quick-start guide is available at


Holiday Closedown for Thanksgiving and Christmas Holidays

For your planning purposes, the Thanksgiving Holiday begins on Wednesday, November 26th for students and faculty.  For staff members, the Thanksgiving Holiday is November 27th and 28th.

December Holiday closedown for 2014 begins on Wednesday, December 24th and concludes on Sunday, January 4th.  Staff will return to work on Monday, January 5th.  Classes begin on January 12th, 2015.  Staff can enter their floating holiday requests after November 11th (Veterans Day – the last floating holiday to accrue for 2014) and will also need to enter two days of vacation. 

Floating holidays will be December 24, 26, 29 & 30th.  Paid holidays will be December 25th and January 1st.  Vacation days will be December 31st and January 2nd.  If you have questions or you do not have enough leave time to cover this time period, please contact Human Resources at 865-8426.

2014 W-2 forms

The University of Nebraska system allows all employees to opt to receive their W-2 through Employee Self Service (Firefly).  Please consider opting for the electronic version to save paper and distribution time.  Those that choose to receive an electronic W-2 through Firefly will receive their W-2 statement about a week earlier than those who receive paper W-2 forms.  Only employees who elect an electronic W-2 will be able to view their W-2 form throughout the year.  To enroll, log into Firefly>Employee Self Service>Payment>Enroll for 2014 Tax Year W-2 Online Delivery.   Please contact Human Resources at 865-8426 with any questions.

Review Your Address – Employee Self Service

This is also a good time to review your address listed in Employee Self Service (Personal Information>Address & Emergency Contact) to confirm that your contact information is current.  The address listed in an employee’s “permanent address” is where all benefit and payroll related information is sent, so it is important that the information is correct.


Redesigned “Non-Employee Expense Reimbursement Form”

Business Services and Accounts Payable are working closely to evaluate the forms our campus personnel use to transmit contract and payable information to our offices.  We have redesigned the “Non-Employee Expense Reimbursement Form” to only include items of a reimbursement nature.  This form will no longer include the ability to pay for services, honorariums or stipends that have the possibility of being a tax reportable payment to the non-employee.  If you have a service, honorarium or stipend to pay, please use one of the Service Agreement Forms.  Both forms are available in SAPPHIRE>BUSINESS FORMS>UNK>ACCOUNTS PAYABLE>SERVICE AGREEMENTS and CONTRACTS


Employee Self Service (ESS) - Life Insurance Beneficiary Designation

A new application has been added to Employee Self Service (ESS) – Life Insurance Beneficiary Designation. This application will allow you to electronically manage your life insurance beneficiaries.  For more information, review the Life Insurance Beneficiary Designation help documentation.

Annual NUFlex Enrollment

Annual NUFlex Enrollment will begin on November 17th and end December 5th.  Detailed communication coming soon.

UNK Employee Health and Wellness Fair

Mark your calendar!  UNK Employee Health and Wellness Fair is on November 21st, 2014.  Look for communication beginning in November.

Tuition Scholarship Program

Tuition Scholarship Program:  Allocation of tuition remission hours for Spring Semester can now be entered and final submission is Friday, February 6th, 2015.  To submit electronically go to Firefly  For KSC forms, visit: .

Staff Senate:  New Email Address

Staff Senate has a new email address,  Staff Senators want to make sure there is an open line of communication between us and those we represent.  If you have any questions or concerns that you want to address with Staff Senate, please let us know and one of your Staff Senators will get back to you.   

If you want to know who your staff representatives are, visit our Staff Senate webpage,

Employee Achievement/Recognition of Excellence Award Nomination Forms

The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links.  These forms are also available as links on the UNK Staff Senate webpage. 

As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!

For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

Flashpoints Archive