Business & Finance

Flashpoints

In this February 2015 issue:

P-Card Alert:  Card Renewal Information

Replacement cards for P-Cards expiring on March 31, 2015 are expected to arrive from US Bank in early March.  Business Services will notify impacted card holders when replacements cards are available for pick-up.  Cards will not be distributed to individuals other than the cardholders.   The only change to the replacement card is the expiration date. 

If you have any questions or concerns, please contact Kim Christensen at christensenk@unk.edu, or 308-865-8525.

Vending Machines

If a vending machine malfunctions, make note of the machine ID number, and visit one of the following locations for a refund:

Calvin T. Ryan Library – Front Desk

Finance Office – Founders Hall

Office of Residence Life – Conrad Hall

23rd Annual Celebrating Excellence Retirement and Service Award Luncheon

The 23rd Annual Celebrating Excellence Retirement and Service Award Luncheon will be held on April 21, 2015. Please mark your calendars and plan to attend. (Luncheon starts at 12:30 p.m. with service awards starting at 1:30 p.m.) in the Ponderosa Room of the Nebraskan Student Union.

Travel and Transport

Travel and Transport, the University’s Travel Agency, uses Concur as their web based booking system for airline tickets.  Starting late Friday, January 30 – January 31, 2015, Concur will be updating to their New User Interface.  Below is a brief outline of the key changes within the new User Interface.  If you have any questions regarding these changes, please contact Kim Christensen in Business Services at 865-8525.

a 
Launch Date for Concur’s New User Interface: January 30th-31st

Home Page Redesign

  • Arrangers Booking for Another Employee
    • The travel arranger must click the Profile button on the quick tasks bar and a drop-down box will appear allowing you to access applicable travelers

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  • Book for a Guest
    • Located under TRIP SEARCH
    • You will have the following options: Booking for myself and Book for a guest
  • Company Notes
    • You must click Read More to view all of the notes
    • Company notes are now shared with Expense, if applicable
  • Search Results Filters
    • Moved from left of the screen to the right
  • Travel Policy
    • Bottom left corner
    • Defaults to the user’s allowances within Concur
    • If you want the company travel policy documents to be located here, please send a request to Travel and Transport, Inc. and we will submit a work order
  • Out-of-Policy Trips
    • This display cannot be turned off or edited

Travel Requests and Expense Reimbursement Procedure Reminder

Accounts Payable wants to remind travelers that all UNK faculty and staff are required to process all travel requests (pre-trip) and subsequent travel reimbursement requests through SAP Automated Travel (transaction code: TRIP) or ESS Travel.   In addition, all expenses that were paid directly by the University should be included in both the request and the expense reimbursement to fully reflect the total cost of the trip.  This is required to obtain the appropriate authorization for the travel and the expenses associated with that travel. If you have any questions about this process, please call Judy Urbanski at -8410.

University Travel Overview is available in the Policy and Procedures document on the Business and Finance webpage and can be accessed at:

http://www.unk.edu/bf/_files/PoliciesAndProcedures.pdf#nameddest=Travel_Overview

ZOOM - A Great Tool for Accounts Payable When Helping Users

If you haven’t had a chance to learn the new Zoom product yet, Accounts Payable would like to encourage all SAP users to take advantage of it.  We have been utilizing the tool to share screens with our users to help them learn a feature or trouble shoot the use of SAP transactions, reports, etc, which can cut down on the time it takes to receive help and eliminates the need to “go to the user’s desk”,.  There are certainly many other uses for the product, but we are liking this option as not everyone has a “Lync” connection with their Outlook product.  Please call AP, or look for a training opportunity offered by Don Ray, if you have any questions.

Staff Senate Updates

Staff Senate has completed the process to update the Bylaws.  Visit the Staff Senate website to review the new Bylaws.

http://www.unk.edu/committees/staffsenate/

Upcoming Staff Senate events for February

Staff should watch their email for a Staff Senate Survey requesting feedback on your expectations for Staff Senate.

Staff Senate will be selling tickets to a Storm Hockey game with proceeds going to support the Office/Service Dependent’s Endowed Scholarship Fund.  Watch for details to be announced at a later date.

Please do not hesitate to contact a Staff Senator with questions or feel free to email us at staffsenate@unk.edu.

Employee Achievement/Recognition of Excellence Award Nomination Forms

The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links.  These forms are also available as links on the UNK Staff Senate webpage. 

As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!

http://www.unk.edu/committees/staffsenate/employee_achievement_award.php

http://www.unk.edu/committees/staffsenate/recognition_of_excellence.php


For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

Flashpoints Archive