Loper Dollars make a great gift for a high school graduate who will be attending UNK next fall. Loper Dollars can be used at all campus dining locations, the Nebraskan Welcome Desk, and select copiers and printers. Remember, purchases at campus dining locations using Loper Dollars are discounted 20% automatically! Contact the Finance Office for more information at 8012.
There will be two opportunities for you to attend an Informational Meeting on Fiscal Year-end Procedures. Topics to be covered include budget encumbrances and balances carried forward, accrual adjustments, payroll processing, AP parked document processing, procurement card processing and more. Please contact Scott Olson at 8785 or Carrie Stithem at 8865 if you have questions.
In April, departments will receive a current listing of capital equipment assets (cost $5,000+ and useful life of more than 1 year OR any licensed vehicle) for the department as recorded in the University’s fixed asset system. Departments should confirm the list of items by physically inspecting the equipment, verifying the accuracy of the recorded information, and indicating the condition of the asset on the confirmation. If the department has any capital equipment assets that are not listed, please add them to the confirmation. Departments with no capital equipment assets recorded will need to confirm they do not have any.
Please assist in the physical inventory of UNK capital equipment assets by completing the confirmation and returning it to the Asset Records Manager by the due date indicated on the confirmation.
In addition to a listing of capital equipment assets, departments will receive a separate list of sensitive equipment items that are recorded as objects on loan in their employees’ SAP HR profiles.
Departments are required to record laptop computers and other mobile electronic devices such as iPads, tablets, cell phones, and external hard drives as objects on loan if assigned to an individual or taken/kept off-campus.
Laptops and other mobile electronic devices held for general department use and kept on campus are not required to be (but can be) tracked through objects on loan. However, each department is responsible for its equipment and should track these items in some way.
Desktop computers, printers, or fax machines that are taken home or off-campus are also required to be recorded as objects on loan.
Departments, at their discretion, may include other specific items such as cameras, iPods, research equipment, or other equipment on an individual’s objects on loan.
Accessories to these items such as a laptop docking station, keyboard, case/cover, etc. do not need to be recorded as separate items but may be included in the description of the main item, if desired.
Departments should confirm the list of items by physically inspecting the equipment and verifying the accuracy of the recorded item information and employee assignment. If sensitive equipment items that should be on an individual’s objects on loan are not listed, please add them to the confirmation. If there are no objects on loan recorded for department employees, then the department will need to confirm that is still the case.
Please assist in the physical inventory of UNK sensitive equipment items listed as objects on loan by completing the confirmation and returning it to the Asset Records Manager by the due date indicated on the confirmation.
For more information regarding sensitive equipment (objects on loan), please see the UNK Sensitive Equipment Policy or contact Ross Pierce, Asset Records Manager, at piercerl@unk.edu or 308-865-8007.
Employees can review items assigned to them in SAP objects on loan by navigating to Firefly > Employee Self Service > My Employment > On Loan.
Departments can review information for all employees in their department by running a report in SAP. See instructions at UNK SAP Objects on Loan Report Instructions (also located at Firefly > SAPPHIRE > UNK > Finance Office > Reference Guides > UNK SAP Objects on Loan Report Instructions).
To update objects on loan information in SAP, complete the Objects on Loan Update Form (also located at Firefly > SAPPHIRE > UNK > Finance Office > Forms > UNK Objects on Loan Update Form) and email the completed form to the Asset Records Manager at piercerl@unk.edu.
Personal use of University property is prohibited, except where allowed by Board of Regents policy. University property includes any items purchased with University funds including grants, contracts, awards, gifts, and Foundation funds as well as donated items. If you have any questions, please contact Ross Pierce, Asset Records Manager, at piercerl@unk.edu or 308-865-8007.
If UNK property is taken off-campus by employees for work-related activities, the department must maintain written documentation showing the department head's authorization, the specific property involved (including serial number and asset tag number, if applicable), reason for taking the property off-campus, location, and dates taken off-campus and returned to campus. In the rare occasion that off-campus work-related use of UNK property is necessary and frequent in nature, a blanket authorization covering multiple off-campus locations and/or dates is allowed. Items recorded as objects on loan on an employee’s SAP HR profile, such as laptops, are exempt from this requirement. If you have any questions, please contact Ross Pierce, Asset Records Manager, at piercerl@unk.edu or 308-865-8007.
Please consider donating to the crisis leave program. This program allows any employee who earns vacation leave to donate up to five accumulated vacation days per calendar year. The donated leave goes to a pool of crisis leave hours that are used to help an employee who is experiencing a crisis and does not have sufficient leave to cover their absence period. Donation forms can be accessed through SAPPHIRE or the following link:
Please submit completed forms to the Human Resources Office.
Supervisors received an email in mid-March regarding the annual performance evaluation process for staff. Evaluations are due to Human Resources no later than May 1st. Staff are encouraged to complete their employee report of activities (link included below) and provide the completed form to their supervisor, highlighting contributions, achievements, and progress on goals over the past year.
Employees and Departments/Groups of Employees can be nominated for different awards. The awards are presented monthly during the Staff Senate meetings.
Please consider nominating a staff member or group who has demonstrated excellence. It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!
