Business & Finance

Flashpoints

In this October 2014 issue:

Annual Security and Fire Compliance Report

UNK is committed to assisting all members of the UNK community in providing for their own safety and security. The annual campus security, crime awareness and fire report is available on the University web site at:

http://www.unk.edu/annual_security_report

If you would like to receive a copy of this information, you can stop by the Police and Parking Services Office at 2507 19th Ave, General Services Building, Kearney, NE 68849 or you can request a copy be mailed to you by calling (308) 865-8517.

Information contained in this publication/web site include policies and procedures on firearms and concealed weapons, drug and alcohol, missing persons, sexual misconduct, crime reporting, emergency management, evacuation, campus notification and disciplinary actions. Other topics include University law enforcement authority, crime prevention programming, sex offender registry, fire safety information, and other matters related to security on campus. It also contains criminal and fire statistics for the previous three years concerning reports that occurred on campus, in certain off-campus buildings and property owned or controlled by UNK, and on public property within or immediately adjacent to campus. Other information related to the drug-free schools and campuses regulations can be found at:

http://www.unk.edu/student_affairs/drug_free_statement.pdf

Transportation Service Update

When leasing a vehicle from UNK Transportation Services/Motor Pool all drivers are required to inspect the vehicle they will be driving.  An inspection sheet will be provided for the driver to record any damage found prior to their trip.  Below is the web site for Transportation Service questions and an excerpt from that site about the “driver’s responsibilities”.

http://www.unk.edu/bf/_files/PoliciesAndProcedures.pdf#nameddest=Driver_Responsibilities

“Drivers are responsible for inspecting a rented vehicle prior to leaving the place where the vehicle is rented. Once the driver leaves the rental facility with the vehicle, any damages found are the responsibility of the renting party.”

Creative Services:  Mark your calendars now for October 15

Creative Services will be hosting an informative and educational session covering logo usage, branding, and royalties do’s and don’ts. Please plan to attend this gathering that will be designed to answers many of the questions you may have. More information can be found at unk.edu/branding_procedures

The session will start at 2:00 PM in the Communications Building, Room 101. Plenty of parking in the west lot. Hope to see you there!

Bank Accounts - Department/Affiliated Organizations/Student Groups

University departments must use the Nebraska State Treasurer as the fiduciary for their funds. The use of outside bank accounts for the depositing and/or safekeeping of funds is strictly prohibited, regardless of the funding source. Student groups must use their own tax identification number when opening an outside bank account. Contact the Finance Office with questions.

October 2, 2014 Biweekly Payroll Will Post to September Financial Reports

The October 2, 2014 biweekly payroll will be posted the night of September 29 with a September 29, 2014 posting date, with a line item text that reads "10/02/14 University Biweekly Payroll".

Departments Who Accept Checks as a Form of Payment 

The following notice should be clearly displayed by cash registers, payment windows/desks, and on forms or brochures containing payment instructions:

"Electronic Check Re-presentment Policy – In the event that your check is returned unpaid for insufficient or uncollected funds, we may re-present your check electronically. In the ordinary course of business, your check will not be provided to you with your bank statement, but a copy can be retrieved by contacting your financial institution. "

Respect Boundaries 

Beginning with the University of Nebraska charter in 1869, Nebraska law has provided that no person shall be deprived of the privileges of this institution because of sex. Discrimination on the basis of sex is also prohibited by Federal law. The University of Nebraska has programs to promote awareness of and to help prevent domestic violence, dating violence, sexual assault, and stalking, and to assist members of the university community who are affected by such behavior. Rape, acquaintance rape, domestic violence, dating violence, sexual assault, sexual harassment and stalking are against the law and are unacceptable behaviors under University of Nebraska policy. These unacceptable behaviors are referred to as “sexual misconduct.”  Visit the UNK Respect Boundaries website unk.edu/respect.   This website features other important resources as well such as University policies and procedures, bystander intervention and information to learn more about Sexual Misconduct.  Students, employees and third parties may file a sexual misconduct complaint through the Title IX Coordinator at 308.865.8655.

Reporting Fraud

Any employee who becomes aware of fraud or abuse in the workplace is encouraged to contact the Nebraska Auditor of Public Accounts. A toll-free hotline is available 24 hours a day at (800) 842-8238. Complaints may be made anonymously either by phone or email. Visit http://www.auditors.state.ne.us for more information.

Employees may also contact the State Ombudsman (Public Counsel), an independent governmental office designed to receive and investigate miscellaneous complaints relating to administrative agencies of state government. The office can be reached by telephone toll-free at (800) 742-7690. Visit the office online at http://www.legislature.ne.gov/divisions/ombud.php.

Any such complaint or concern may be reported anonymously, but since we are not elected officials you may not be covered by the protections described in the "State Government Effectiveness Act." Your identity may also be reported to the Audit Committee of the Board of Regents, the President or other senior members of University management, campus Internal Audit as well as other Central Administration Audit and Advisory Service personnel who are or become responsible for investigating, evaluating, addressing or resolving the complaint or concern. Under certain circumstances, the complaint or concern may be required to be reported to State governmental or law enforcement officials. Any University employee who violates the confidentiality of a person filing a report may be subject to appropriate personnel action. All reports submitted will be reviewed by Central Administration Internal Audit and Advisory Services, who, in consultation with the University's General Counsel, will determine whether an investigation is appropriate.

Individuals with concerns regarding known or suspected acts of fraud or financial misconduct may also report suspected wrongful activity by completing and submitting the Central Administration Internal Audit and Advisory Services disclosure form online.

October is Fire Safety Month

Have a plan:

We all should know that UNK has an emergency evacuation plan for every building on campus.  Perhaps some of us have been in the buildings when they have their annual drill.   If you are not sure where to evacuate to, check with your Building Supervisor for location(s).  It is important to know this and to go to that site, so we know you are ok.  If you need to leave the gathering sight before you do, be sure you have spoken to the building supervisor or the person in charge and let them know you are ok and what your location is.

Know the building you are in:

As you enter any building take a look around where are the exits…ALL the exits!  We have the habit of exiting the way we came in, but, what if that is where the fire is. Therefore it is important to know where the other exits are.  Remember if it is smoky drop to your hands and knees to avoid the smoke, if you have something to place over your mouth and nose do so and crawl out.  If you cannot exit, go to the nearest room, preferably one with a window.  Plug the vents and edges of the door with towels or clothing, to slow the flow of smoke entering the room.  At the window, signal that you are in there and if you can, call 911 to give the dispatcher your location.

What causes fires…seem like a silly question, here’s a couple of reminders:

Machines; heat created by office machines can be hazardous.  Leave adequate space for air to circulate around copy machines, computers, coffee machines, refrigerators, etc.  Keep papers or anything that might catch fire away from them.

Careless smoking is another contributor to fire.  Yes we have smoke free buildings but not the grounds.  Never place paper or other trash in containers designated for cigarette butts.

Electricity; if a strange odor is smelled call the help desk at 865-1800, so they can have an electrician check it out.  Remember as always if you see flames, pull the alarm on your way out of the building, then call UNK Police Services at 308/627-4811, to report why you pulled the alarm.

Potential Fire Hazards:

  • Overloaded electrical wall outlets.
  • Use UL rated power strips and never plug power strips together
  • Frayed or damaged electrical cords remove them and have them replaced.
  • Power cords under rugs, furniture, chair mats, pinched in doors or strung around sharp objects.    Relocate those cords and use cord covers.
  • Extension cords are not met to be used as permanent wiring.
  • Flammable or combustible materials, paper, cardboard, rags, chemical, etc.  stored near ignition sources can start on fire.
  • All electrical panels must have 36” clearance in front of them.
  • Keep lint cleaned out of dyers and dryer exhaust ducts.
  • Fire doors are not to be blocked open.
  • Oily and greasy rags should be properly stored in fire proof containers and disposed of properly, not in the trash were they could start on fire.

Make sure not items are hung from sprinkler heads and they have at least 18” clearance so they can spray effectively.  Also sprinkler stand pipes need a 3’ clearance so they can be properly tested and used by the fire department.

Employee Achievement/Recognition of Excellence Award Nomination Forms

The Employee Achievement and Recognition of Excellence award nomination forms have been updated and are now available as electronic forms, using the following links.  These forms are also available as links on the UNK Staff Senate webpage. 

As we gear up for another exciting academic year, please consider nominating a staff member or group who has demonstrated excellence.  It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!

http://www.unk.edu/committees/staffsenate/employee_achievement_award.php

http://www.unk.edu/committees/staffsenate/recognition_of_excellence.php


For further information, please go to:

Business & Finance – Policies & Procedures

Orientation for New Employees to B & F Procedures

Flashpoints Archive