Purchasing/Spending Process: Reference Guides
Establishment of an Approved Employee Awards Program. The Establishment of an Approved Employee Awards Program reference guide provides information on how to get the approval of the Vice Chancellor of Business and Finance for award payments to employees in accordance with State of Nebraska guidelines.
Food Purchases Reference Guide. The Food Purchases Reference Guide is a quick reference for how to handle different types of food/meal purchases including general ledger coding references and documentation requirements.
G/L Accounts - Expenditures. The G/L Accounts - Expenditures guide provides a list, with descriptions, of the University chart of general ledger accounts to be used for coding accounts payable transactions.
Instructions for Ticket Purchases from Southwest Airlines Travel Website. The Instructions for Ticket Purchases from Southwest Airlines Travel Website guide assists travelers in purchasing airline tickets through Southwest Airlines.
Interagency Billing Transactions. The Interagency Billing Transactions guide is a quick reference for how to handle billings to and invoices from Nebraska state agencies outside the University system.
Interagency Billing Transaction (IBT) Expense Agency Code List. The Interagency Billing Transaction (IBT) Expense Agency Code List provides the State address book numbers for the respective University campuses and departments. This address book number must be given to any Nebraska state agency from which goods and services are purchased to ensure that the billing is completed correctly.
Kearney Travel Planner. The Kearney Travel Planner guide provides useful information and comparisons to travelers in making the decision whether or not to make air travel departures from the Kearney Airport.
Parked Invoice Lookup. By using the 3 simple steps noted in Create a List of Your Parked Documents, you may generate a "ZPARK" report in SAP that will provide a list of your unposted parked invoices at any given time.
Parked Invoices Reference Guide. The Parked Invoices Reference Guide provides quick reference information on how to enter basic invoice payment requests into the SAP system.
Procurement Card Reconciliation Quick Reference Guide. The Procurement Card Reconciliation Quick Reference Guide is an abbreviated version of the official University script for reconciling procurement card transactions in SAP.
Searching for Vendors in SAP. Searching for Vendors in SAP gives instructions and tips about how to find the appropriate payee vendor in the SAP accounts payable system. Lists of standard abbreviations used in SAP vendor names and addresses are also provided.
Travel & Miscellaneous Reimbursement Quick Reference. The Travel & Miscellaneous Reimbursement Quick Reference guide is compiled from the Nebraska State Accounting Manual, University Business Travel Policy & uniform Campus Travel Guidelines and does not include all rules and policies. See Employee Expenses for additional information.
Travel & Transport Quick Reference Guide. The Travel & Transport Quick Reference Guide provides abbreviated step-by-step instructions for using Travel and Transport, Inc.'s website to accommodate all of the UNK traveler's planning and reservation booking needs with Travel & Transport, Inc..
Year-End Accounts Payable Reference Guide. (Available only at fiscal year-end.) The Year-end Accounts Payable Reference Guide (FY11) provides step-by-step guidelines and tips about how to enter parked invoices into SAP during the period when two fiscal years: a) prior year-period 12, and b) current year-period 1 are open for parking invoices at the same time.