University of Nebraska Kearney

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The primary function of the Accounts Payable Office is to process non-payroll vendor invoices and to facilitate the issuance of payments to vendors.

Overview of the Accounts Payable Process 

The University of Nebraska at Kearney is an agency of the State Of Nebraska, and is bound by the regulations, policies and procedures set forth by the Nebraska legislature and administered by the Department of Administrative Services. Policies and procedures set forth by the University of Nebraska Board of Regents and other University administrative entities govern issues specific to the University. Certain transactions are subject to Internal Revenue Service documentation and reporting guidelines.

The following processing is required to prepare an invoice for payment:

• A University department makes a purchase of goods and/or services, and subsequently prepares the documentation required to submit the payment request to the Accounts Payable Office.
• The Accounts Payable Office receives and reviews department input, makes changes or corrections, as necessary, and posts the transaction into the University’s financial system.
• Before the claim is paid, the payment request is reviewed by the Accounts Payable Office for compliance with University, State and IRS rules and regulations.
• The payment request is transmitted to the State of Nebraska's accounting system for subsequent preparation of the Treasury Warrant (check) by the Nebraska State Treasurer.

Any questions about the policies and procedures contained on this website may be directed to the Accounts Payable office.

Account Payble Contacts