University of Nebraska Kearney

Specific Commodities

In addition to the general "how to" for purchases, some commodities purchased have unique requirements that usually require either additional processing time, further coordination/approval, or simply just do not fit the normal "mold".  Such commodities are discussed in this section which require a little different process.

Advertising.  The following procedures will be used by the University to place any type of advertisements or request services that would generate an invoice or charge to the University. Each vendor will send Accounts Payable a monthly summary billing which will indicate the cost object and department name for each charge on the summary billing. Accounts Payable will process the charges through the SAP accounting system.

• The Kearney Daily Hub will request a person's name and University department who is requesting the service. The Kearney Hub will also request a cost object. The Kearney Hub will no longer contact the Office of Business Services for a purchase order number and must secure the cost object and department name from the requester.
  
• The Omaha World Herald will request that a department complete an Advertisement Fax Request form and fax this form along with your advertisement to the fax number designated on the form. By visiting with the designated contact person listed on the form, you can obtain the number of characters per line for your request. The current line rate schedule is below:
  
  

  Type	Daily Rate	Sunday
  Employment	$3.09	$3.81
  Legal Notices	$3.09	$3.72
  Retail	$61.90	$74.60

Copiers/Faxes. Contact Business Services to obtain quotations for the purchase of copiers and facsimile machines. Any departmental purchase of copiers and facsimiles should not be completed until a purchase order has been issued to the vendor by Business Services.

Furniture. Contact Business Services to receive assistance in purchasing furniture. Business Services has available information on various types of furniture, catalogs, and University discounts. Business Services also has contact with representatives from several furniture companies for quotation requests and assistance in measuring a room or area for the appropriate dimensions needed.