University of Nebraska Kearney

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Mailroom

The University mailroom coordinates the distribution of incoming, outgoing and intercampus mail. The mailroom exercises all avenues to achieve cost effectiveness and delivery expediency. The mailroom is located in the Memorial Student Affairs Building.

Addressing Mail. Campus Mail is mail that is sent from one department to another on the University campus. Campus mail is for University business only. It is not to be used for dissemination of political or advertising materials. Chain letters or any mailings that are not University business will not be delivered.

The "brown" envelopes for campus mail are available from Central Supply at no cost to the department. Keep a supply on hand in your department to avoid using University stationery for campus mail. Any departments having an excess of brown envelopes are asked to send them to Central Stores for distribution.

To help the expediency and accuracy of the delivery of campus mail, include the department name and the individual's name in addressing campus mail. This will save mailroom personnel from having to look up the individual's department. Example: Department, Name of Person, Building. Also, notify the mailroom of all personnel changes, i.e. new hires or personnel moves to other departments.

The University of NE at Kearney has been assigned a 68849 zip code. Be sure to use the proper zip code in subscribing to publications, in correspondence, or receiving packages. The 5-digit, 68849, number is all that is needed to assure mail the University receives is expeditiously Processed.

When placing the account number in the return address area of the University #IO envelope, the return on the envelope will look like the following:

University of Nebraska at Kearney
Kearney NE 68849___
In the area to the right of the 5-digit zip code, place the 4-digit zip code assigned to the cost center to be charged for the postage.

Business Reply. Business Reply Mail (BRM) allows permit holders to provide response cards, envelopes, self-mailers, and reply labels to large numbers of potential users while only paying postage on those returned. BRM has proven itself a convenient and effective means of increasing the response rate of mailings. There are, however, specific requirements the USPS requires.

For example, specific zip+4 codes must be used:

For postcards, use 68845-9902

For letters up to 1 oz, use 68845-9986

For more specific requirements, visit the USPS web site

Publication Services should be contacted for assistance in placing an order for Business Reply mailers.

Contract Station. The campus mailroom is a contract station of the United States Post Office. Advantages of operating as a contract station are selling of stamps, stamped envelopes, postal cards and mailing of personal letters and packages to the public. This service is provided during the hours of 10:00 AM to noon and 1:00 PM to 3:00 PM Monday through Friday only.

Delivery Schedule. It is the intention of the University mailroom to process all outgoing mail through the mail room the same day that it is received. However, to ensure that a mailed piece is in the mail the same day you deliver it to the mail room, it must be there by a specified time. All first class mail must be received before 3:00 p.m. A presorted first class mail discount of $0.424 for 1 oz letters and 2 oz letters will be received. Mail received after 3:00 p.m., but before 4:00 p.m. will receive same day service, but will receive no cost savings. Mail arriving after 4:00 p.m. at the University mailroom will not be guaranteed to be mailed the same day.

United States Postal Service Holiday Closing Schedule
On United States Postal Service holiday closings, no mail from the United States Postal Service will be received for the University or mailed from the University. United States Postal Service mail received in the University mailroom on these designated holiday closings will not be processed until the next business day.

National Holidays:  New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day

Additional Holiday's Observed:  Martin Luther King Jr's Birthday, Presidents Day, Columbus Day, and Veterans Day
 

Campus Zip Code Assignment. When a department has a cost object with an operating expense budget, the cost object can have postage expenses charged against it. The cost object is assigned a four digit number to be used as the last four numbers of a 9 digit University zip code (68849-XXXX). When the zip code is identified in the return address on a piece of out-going mail, the appropriate cost object assigned to that zip code is charged. To request a zip code, fill out a Zip Code Request Form and send the completed form to the University Mailroom. The University mailroom will send you a campus e-mail notifying you of the zip code assigned to the cost object identified.

DO NOT use the mail code identified in the upper left hand corner of the printed monthly SAP financial reports for your four digit zip code.

If it is determined that the zip code is no longer needed, send an e-mail to Karen Volz at volzkk@unk.edu identifying the zip code number to be deleted.

Click here to download a Zip Code Request Form

Residence Hall Mail Service. Students living in the Residence Halls will be assigned a street address and 9-digit zip code to be used in receiving mail from the United States Postal Service. Students should use the following addresses along with the appropriate student’s name and room number.

Example:
John Doe
Martin Hall
Room XYZ
904 West 27th
Kearney NE 68845-4232