University of Nebraska Kearney

Travel, Definition. 

Overnight Travel: 

 --Distance - Travel to a destination more than 60 miles from a UNK employee's regular worksite, where the business purpose of the trip or the distance from Kearney requires the traveler to remain overnight.

 --Purpose - The IRS states: "You are away from home overnight if your duties require you to be away from the general area of employment for a period substantially longer than an ordinary day's work and, during released time while away, it is reasonable for you to need and to get sleep or rest to meet the demands of your employment or business."

 --Duration - The absence must be of such duration that you cannot reasonably leave and return to that location before and after each day's work.

One-day Travel:  Travel to any destination away from a UNK employee's regular worksite where the business purpose of the trip or the distance from his regular worksite does not reasonably prevent the traveler from traveling to the destination and returning to Kearney after the business purpose of the trip is accomplished.  

Travel by Most Effective Means.  The method of travel should reflect the greatest advantage to the University in terms of :

--time management

--staff productivity

--cost efficiency

These three criteria must be considered in the development of specific travel plans. Travel expenses may be reimbursed for transportation, lodging, meals, registration fees, and other miscellaneous out-of-pocket expenses within the guidelines provided by the University and by the State of Nebraska.